COORD II MATERIALS ACQ_STORES/MAIL DISTRIBU(1918100)

Miami-Dade County Public Schools (M-DCPS), an A-rated district, is the nation’s third largest school system with nearly 500 schools and a diverse enrollment of more than 335,500 students from over 160 countries. Our ongoing tradition of groundbreaking achievement has earned top recognition at the national and international levels and makes M-DCPS your best choice.

Job Posting Details

The Application deadline is Monday, February 10, 2025 by 11:59 PM (EST). This is a DCSAA pay grade 41 position. Applicants need to contact Compensation Administration at 305-995-7043 or salinq@dadeschools.net for individual salary calculation. All application documents must be in SuccessFactors by the application deadline to be considered for an interview.

Required Documents

• Current Resume
• Two (2) Professional Letters ofRecommendation signed or electronic signature and dated within the last 12 months (one year) of the application. References must be from a person who can assess your ability as an administrator or your work ethic and character. Letters of recommendation must include the name, signature and contact information for the person completing the reference.
  
  

Professional Certifications or Licenses: If a position requires a specific certification(s) or license in the minimum qualification requirements listed in the job description, please upload a copy of your current/active certificate or license to your candidate profile.

Performance Evaluations: Candidates selected for a final interview are required to have acceptable performance evaluations during the three years immediately preceding application for the position. You can upload these evaluations to your candidate profile.

Veteran’s Preference: If requesting veteran's preference, please check the appropriate box in SuccessFactors and attach form DD-214.

Conferred Transcripts with a Graduation Date: Current M-DCPS employees do not need to submit official transcripts if highest degree earned is on file in the Office of Personnel Records (305-995-7258). For external candidates, official transcripts will be required if you are recommended for the position. Your degree must be from an accredited university. If the position does not require a college degree, you are required to have at least a high school diploma. Candidates with academic training and degrees granted outside the U.S. must submit a credential evaluation report that includes a statement of degree equivalency from an accredited agency in the U.S.

Screening of Applications: Following the application deadline a screening committee will review the applications. Candidates will be notified of the screening results by email.

Oral Interview Assessment Categories: Candidates invited to an interview will be assessed in the following areas:

• Experience
• Job Knowledge
• Reasoning and Decision-Making Skills
• Ability to Present Ideas Effectively
• Ability to Communicate in Written Form
  
  

Candidates will be invited to complete a written essay prior to the Initial Interview. Candidates who are successful in the Initial Interview will be invited to a Final Interview. M-DCPS employees who are moved to a final interview will require a reference evaluation from their immediate supervisor. Our office will email form #3506 (reference evaluation) to the Supervisor.

Background Screening For The Selected Candidate (External Candidates)

Please click on the link below for information on M-DCPS Employment Standards, Drug Testing and Fingerprinting requirements in order to be hired as an employee.

https://www.hrdadeschools.net/personnelservices/

If you have any questions, please contact Mr. Jorge Rubio, District Director, Administrative/Professional Technical Staffing at 305-995-7247 or by email at jrubio@dadeschools.net .

Salary Min: $58,073.00

Salary Max: $99,221.00

Occupational Summary

Plans, coordinates, controls and supervises the proper acquisition, receipt, staging and storage of materials from various sources for distribution and issuance to schools, departments, work site locations and other warehouse facilities.

EXAMPLE OF DUTIES

• Supervises and controls the issuance and delivery of materials in order to maximize service to the users and provide a property audit trail for job costing and stock replenishment.
• Coordinates, mobilizes and acquires materials, tools and equipment for emergency situations to protect, secure and repair Miami-Dade County Public Schools facilities and equipment.
• Investigates delivery discrepancies with vendors and follows-up with the Office of Procurement Management Services and Accounts Payable staff to ensure prompt processing to facilitate the payment process and ensure stock availability.
• Reconciles inventory cycle counts with records in accordance with established policies and procedures.
• Coordinates the status of purchase orders, receipts of stock, and discrepancy reports with the Procurement Department.
• Ensures that on-line receipt and receiving documents are provided to Accounts Payable in a timely manner to insure prompt and correct payment of invoices.
• Performs duties as necessary to assist all warehouse facilities in the operation of the automated inventory control functions. Assists in the development of plans and procedures to utilize the computerized inventory system in the most cost effective and efficient mode.
• Prepares, processes and reviews numerous manuals and computer-generated reports. Prepares large volumes of procurement documents.
• Supervises the maintenance of a Quality Assurance Program to ensure accuracy and proper audit trails. Maintains proper records to maximize accountability by conforming to Federal, State, Local and M-DCPS rules and regulations, thereby maintaining integrity of the records for proper auditing.
• Minimizes inventory investment by pursuing periodic review policy of replenishing order points, lead-time, safety inventory and client demand.
• Expedites suppliers for existing stock-out and overdue purchase order items to maximize both zone mechanic and tradespersons customer satisfaction; updates and tracks inventory item records for Procurement.
• Updates all manuals, processes, and procedures to reflect the most recent operating standards and to report key performance indicators and metrics for the department.
• Performs other duties related to general administrative responsibilities of the position.
  
  

Physical Requirements

This work requires the following physical activities: sitting, mobility, lifting, finger dexterity, grasping, repetitive motions, talking, hearing and visual acuity. The work is performed primarily indoors.

Minimum Qualification Requirements

• Bachelor's degree in business or related field; or High School diploma or equivalent and a minimum of three (3) years of documented progressive experience in warehousing, stockroom, or distribution activities at the supervisory level.
• Demonstrated ability to communicate effectively in oral and written forms.
  
  

Miami-Dade County Public Schools is an equal opportunity employer!