Finance Clerk

CLASSIFICATION:             Full-time. Full-Year. Non-Exempt

BASIC FUNCTIONS:          Responsible for day-to-day purchasing functions.  Ensure compliance with Head Start Performance Standards, ODJFS and MVCDC regulations, policies and procedures.

MINIMUM                            Associate’s degree in accounting, Finance or related field of equivalent experience

CREDENTIALS:                  Three years’ experience purchasing. Must be proficient in the use of office machines.

SUPERVISOR:                     Purchasing/Inventory Control Supervisor

ESSENTIAL JOB FUNCTIONS:

• Demonstrate the ability to interact with a diversified public and to obtain and give necessary information.
• Demonstrate the ability to cope with stressful situations firmly, courteously, tactfully and with respect for the rights of co-workers, parents, children, and community people.
• Demonstrate positive thinking skills and emotional stability.
• Knowledge of commonly used purchasing and inventory concepts, practices, and procedures.
• Knowledge of various software programs such as MS Word and Excel.

PRINCIPAL FUNCTIONAL RESPONSIBILITIES:

1. Carry forth the Mission, Vison, and Core Values of MVCDC, Inc.: support the quality management principles: and work toward the agency and program goals.
2. Process purchasing requests for materials, supplies, and services in conformance with the established MVCDC procurement policies and procedures.
3. Responsible to seek out, obtain and maintain lists of Minority Business Enterprises (MBE) and Female Business Enterprises (FBE) contractor/service providers and to solicit quotations/bids for the provision of materials, supplies and service.
4. Prepare and maintain PO database and inventory system.
5. Schedule repair and maintenance of office equipment.
6. Responsible for the receipt of purchase in a timely, efficient, and cost-effective manner.
7. Correspond with vendors with regards to price, availability, warranty, delivery of goods and services.
8. Coordinate with staff to provide efficiency, productivity, and accuracy of assigned tasks.
9. Represent MVCDC professionally in manner and dress to staff, parents, volunteers, and community.
10. Adhere to agency confidentiality policy.
11. Participate in MVCDC staff/site meetings and training.   Attend training and meetings and seek out staff development opportunities.
12. Take corrective action to expedite late, incomplete, or defective deliveries.
13. Responsible for maintaining Purchasing Department Purchasing Cards
14. Ensure cleanliness, security and appropriate use of property, equipment, materials, and documentation.

*Key Skills and Personal Characteristics:

1. Oral and written communication skills
2. Problem analysis/problem solving and decision-making skills
3. Ability to organize time and prioritize duties/tasks
4. Ability to work independently and as a member of the team
5. Knowledge of health/disability/nutrition regulations
6. Valid Ohio driver’s license with good driving record/daily access to private insured vehicle during working hours