What are the responsibilities and job description for the Accounts Payables Coordinator position at Michael David Winery?

Job Description

Job Summary

AP Coordinator

Great work environment and benefits.

Reports to the Accounting Operations Manager and partners very closely with Human Resources Department

This position supervises accounts payable. Depending on experience, this position may also process payroll.

Pay rate will be based on experience

Job Description :

The AP Coordinator oversees all functions of Accounts Payable ensuring accuracy in monies distributed to employees and off-site vendors. The AP Coordinator must be detailed oriented in order to facilitate a high volume in payroll, T&E, invoice, and purchase order requests. The AP Coordinator must ensure timely processing to meet deadlines. Additionally, the position facilitates various audit and budget related reports. Depending on experience, payroll processing may also be part of this position.

Areas of responsibility / accountability :

In charge of processing bi-weekly payrolls for 200 employees using ADP, depending on experience
Manage daily Accounts Payable activity including invoice processing, employee T&E reimbursement, W-9 authorization, and Purchase Orders using Microsoft Dynamics NAV and DocLink
Prepare salary budget files and process budget reports to assist the Finance team with the annual budget process
Review and complete annual 1099 tax reporting for Accounts Payable
Assist with entering semi-monthly payroll journals in Microsoft Dynamics NAV
Assist in performing monthly general ledger reconciliation of payroll and benefits accounts
Oversee corporate credit card program for all departments
Coordinate monthly maintenance of employee petty cash box
Organize Workers Compensation and Payroll tax related audits
Create and maintain payroll / accounts payable accounting manual
Continue AP automation progress
Assist with budget and cashflow forecasts
Assist with various projects and upgrades as needed, particularly around software implementation

Qualifications and Requirements :

Bachelor's degree with emphasis in Accounting and at least 3 years’ experience in finance

Working knowledge of accounts payable

Knowledge of payroll is a plus

Knowledge of Fixed Assets is a plus

Working knowledge of travel & expense reimbursement processes and purchase order processing as well as corporate card management experience

Experience using ADP Workforce Now and Custom Reporting, Time & Attendance, Dropbox, Microsoft Dynamics NAV, DocLink and Microsoft Office are a plus

Knowledge of internal controls required in a disbursement environment

Ability to handle confidential information in a discreet and professional manner

Ability to manage multiple areas and projects while simultaneously meeting payroll and departmental deadlines

Highly developed written and verbal communication skills

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