Secretary

We are seeking a Secretary to join our team! You will perform clerical and administrative functions in order to drive company success.

Responsibilities:

• Draft correspondences and other formal documents
• Plan and schedule appointments and training
• Greet and assist onsite guests
• Answer inbound telephone calls
• Develop and implement organized filing systems
• Perform all other office tasks
• Manage office operations and ensure smooth daily functioning
• Provide administrative support to the healthcare team
• Handle scheduling, correspondence, and office communications
• Maintain and organize records and documentation
• Assist with patient and client inquiries and support
• Client Intake: Manage the process of onboarding new clients, including gathering necessary information, completing required paperwork, and ensuring a smooth transition into our services.
• Employee Orientation: Coordinate and conduct orientation for new employees, including training on procedures, compliance, and job expectations.

Qualifications:

• Previous experience in office administration or other related fields
• Ability to prioritize and multitask tasks effectively
• Excellent written and verbal communication skills
• Strong attention to detail
• ​Strong organizational skills
• Proficiency in office software (e.g., MS Office, email systems)
• Knowledge of 245D-related procedures and regulations is a plus
• Ability to handle confidential information with discretion
• Strong problem-solving skills
• Experience with client intake processes and employee orientation
• Ability to work independently and as part of a team
• Basic understanding of healthcare procedures and terminology
• Strong time management skills