What are the responsibilities and job description for the Excellent Admin Assistant Needed to Join Great Team! position at Michael Sullivan & Assoc?
Michael Sullivan & Associates LLP is a cutting-edge law firm that provides high-quality litigation defense for the Workers’ Compensation industry. We publish the highly respected Sullivan on Comp legal treatise and conduct live training seminars and webinars. The firm develops lasting relationships with clients through superior legal services at significant value, and has grown rapidly since its inception in 1996.As we continue to grow and expand the practice, we seek an Administrative Assistant/Receptionist to support our office Staff and Attorney Team in our Oakland office. Specific duties may include, but are not limited to:
-Assist with sorting and processing incoming and outgoing mail
-Calendaring
-General office duties (as needed)
We believe the ideal candidate for this position would possess the following skills and expertise:
-Minimum of one year of office experience where similar duties were performed in a high-volume setting
-Experience performing Receptionist duties (answering phones, taking messages, and greeting visitors)
-Possess a pleasant telephone demeanor and customer service orientation
-Attention to detail is extremely important in this position
-Ability to juggle multiple priorities at once and able to work well with other team members
-Basic knowledge of Microsoft Word and Excel
-Adept at using various computer databases and performing data entry
-Type minimum 40 wpm
-Answer switchboard phones
-Greet visitors
Additional attributes:
-Experience in legal field preferred but not required
-Basic knowledge of legal and/or medical terminology helpful
WORK ENVIRONMENT
When applicable and appropriate, consideration will be given to reasonable accommodations.
Mental: Clear and conceptual thinking ability; excellent judgment, troubleshooting, problem solving, analysis, and discretion; ability to handle work-related stress; ability to handle multiple priorities simultaneously; and ability to meet deadlines
Physical: Computer keyboarding, travel as required
Auditory/Visual: Hearing, vision and speaking
The statements contained in this document are intended to describe the general nature and level of work being performed by a colleague assigned to this description. They are not intended to constitute a comprehensive list of functions, duties, or local variances. Management retains the discretion to add or to change the duties of the position at any time.
If you possess the above experience and attributes, we would love to hear from you! Please submit your resume and cover letter. No calls or faxes, please.
Michael Sullivan & Associates LLP is an Equal Opportunity Employer
