Accounting Specialist

Job Summary: The Accounting Specialist will be responsible for accurately handling Accounts Receivable and Accounts Payable duties as directed by Management.

Essential Functions: 

Accounts Receivable:

·        Set up and review new/old accounts for terms, credit limits, etc. running credit history and updating accounting software.

·        AR aging and collections as needed: Contact customers via email, or phone when necessary for prepayments, payments, aging issues or related problems.

·        Run credit card/e-checks and corresponding receivable entries.

·        Perform daily invoicing and related tasks (including EDI postings).

·        Process credit memos as needed.

·        Process daily cash receipts, deposits, and reconciliation.

Accounts Payable:

·        Maintain up-to-date billing system.

·        Review, verify and approve invoices

·        Code and enter invoices

·        Prepare and perform check runs

·        Monitor payments, research & resolve discrepancies

·        Maintain Vendor files

·        Perform bank statement reconciliation

·        Perform monthly, quarterly and year end reporting

·        Prepare 1099 and 1096 forms

Preferred Skills: 

·        Experience with AR, AP, HR, and Sage software.