Surgery Scheduler

Job Summary

Experienced scheduler with proven ability to function at a high level, to coordinate provider clinic schedules, patient and procedural scheduling for all patients referred to Cardiac Surgery. Work collaboratively with patients and families, surgeons, clinical care coordinators, and administrative support staff to provide complex pre-operative testing coordination, cardiac surgery scheduling and post-operative appointments within Cardiac Surgery. Provide flexible support to reschedule appointments and surgeries as required to accommodate urgent/ emergent cases. Maintain responsibilities for all provider MiChart grids including opening / closing / changing as directed by the clinical and administrative team.

Mission Statement

Michigan Medicine improves the health of patients, populations and communities through excellence in education, patient care, community service, research and technology development, and through leadership activities in Michigan, nationally and internationally. Our mission is guided by our Strategic Principles and has three critical components; patient care, education and research that together enhance our contribution to society.

Why Join Michigan Medicine?

Michigan Medicine is one of the largest health care complexes in the world and has been the site of many groundbreaking medical and technological advancements since the opening of the U-M Medical School in 1850. Michigan Medicine is comprised of over 30,000 employees and our vision is to attract, inspire, and develop outstanding people in medicine, sciences, and healthcare to become one of the world’s most distinguished academic health systems. In some way, great or small, every person here helps to advance this world-class institution. Work at Michigan Medicine and become a victor for the greater good.

What Benefits can you Look Forward to?

• Excellent medical, dental and vision coverage effective on your very first day
• 2:1 Match on retirement savings
  
  
  

Responsibilities*

• Coordinate provider clinic schedules, patient and procedural scheduling for all patients referred to Cardiac Surgery
• Complex management of diagnostic testing and pre-post procedure scheduling, as well as coordination with clinical research trial requirements.
• Schedule surgical procedures for multiple surgeons. Cancel and reschedule OR cases as needed. Confirm/verify OR cases with the appropriate operating rooms on a daily basis and maintain a surgery calendar.
• Communicate with the patient to confirm OR dates and times.
• Relinquish OR time if surgeon does not have cases to fill the rooms. Utilize available OR rooms for other dedicated surgeons with OR cases needing OR availability.
• Provide back-up support to TAVR/MATRIx schedulers when needed.
• Provide expert skill at clinic scheduling/grid management and adherence to standard work procedures, including thorough documentation standards. Opening and closing schedules, rescheduling patients according to Ambulatory Care Operating Principles
• Anticipate and problem solve issues with clinic and ancillary testing schedules.
• Manage daily work queues.
• Manage phone calls from internal and external customers related to surgery.
• Staff members in this classification are expected to exercise judgement in identifying problems, seeking and implementing solutions.
• Perform other related duties as assigned.
  
  
  

Required Qualifications*

• High School Diploma or GED.
• 3 - 4 years of experience.
• Prior experience performing complex scheduling.
• Demonstrated customer service excellence and attention to detail.
• Ability to work well independently as well as collaboratively within a team setting.
• Knowledge of basic medical terminology.
• Familiarity with obtaining medical records or professional medical billing.
• Financial counseling experience for healthcare patients.
• Strong organizational, problem-solving, and prioritization skills.
• Ability to multi-task and work in a high-volume area.
• Demonstrated active listening, verbal, written and information technology communication skills.
• Must be very comfortable working with computers and have a general knowledge of office practices.
• Demonstrated excellent attendance and reliability.
• Requires flexibility in all aspects of work assignments.
  
  
  

Desired Qualifications*

• Experience working within a large, complex, outpatient healthcare setting.
• Demonstrated proficiency with Careweb, EPIC (MiChart), Outlook email, ORMIS and ability to navigate between systems.
• Previous experience working with clinical staff (nurses, mid-level providers, and physicians).
• Working knowledge of cardiology/vascular/surgical terms, testing and procedures
  
  
  

Modes of Work

Positions that are eligible for hybrid or mobile/remote work mode are at the discretion of the hiring department. Work agreements are reviewed annually at a minimum and are subject to change at any time, and for any reason, throughout the course of employment. Learn more about the work modes.

Union Affiliation

This position is included in the bargaining unit represented by the Service Employees International Union - Healthcare Michigan (SEIU), which represents bargaining unit members in all matters with respect to wages, benefits, hours, and other terms and conditions of employment.

Background Screening

Michigan Medicine conducts background screening and pre-employment drug testing on job candidates upon acceptance of a contingent job offer and may use a third party administrator to conduct background screenings. Background screenings are performed in compliance with the Fair Credit Report Act. Pre-employment drug testing applies to all selected candidates, including new or additional faculty and staff appointments, as well as transfers from other U-M campuses.

Application Deadline

Job openings are posted for a minimum of seven calendar days. The review and selection process may begin as early as the eighth day after posting. This opening may be removed from posting boards and filled anytime after the minimum posting period has ended.

U-M EEO/AA Statement

The University of Michigan is an equal opportunity/affirmative action employer.