Administrative Coordinator

Reporting to the Chief Pharmacy Officer, this role will assist in the planning and execution of educational programs and events, provide administrative support to leadership, and ensure smooth day-to-day operations within the Professional Development and Education Department

Key Responsibilities:

1. Event Coordination Support

• Assist in planning and coordinating both virtual and in-person MPA events.
• Manage event registration processes, including attendee communications, confirmations, and follow-ups.
• Serve as a liaison between speakers, vendors, sponsors and participants to ensure seamless event execution.
• Prepare event materials, including agendas, presentations, and post-event summaries.
• Support logistics for conferences, meetings and continuing education sessions.

2. Administrative Support

• Manage email correspondence and scheduling for leadership and team members.
• Maintain digital files, databases and records to ensure accurate documentation.
• Assist in preparing and formatting reports, presentations, and official documents.
• Handle basic bookkeeping tasks, including processing invoices, reimbursements and financial documentation.

3. Education Support

• Provide administrative assistance for MPA’s educational programs and initiatives.
• Monitor course materials, schedules, and student communication platforms.
• Assist in collecting, organizing, and analyzing feedback from program participants.
• Support the coordination of continuing education (CE) programs, ensuring compliance with accreditation standards.

4. Other Duties

• Perform general office tasks, including data entry, research, and process improvement initiatives.
• Collaborate with MPA team members to enhance operational workflows and administrative efficiency.
• Provide support for special projects and initiatives as needed.

Qualifications & Skills:

• Associate’s or Bachelor’s degree in Business Administration, Communications, Education or a related field preferred.
• Minimum of 2 years of administrative, event planning or education program support experience.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office management tools.
• Experience with event management platforms, virtual meeting tools (Zoom, Microsoft Teams) and learning management systems (LMS) is preferred.
• Strong organizational and multitasking abilities with excellent attention to detail.
• Ability to work independently and collaboratively in a fast-paced environment.
• Excellent written and verbal communication skills.

Position Details:

• Job Type: Part-Time (remote)
• Hours: Flexible, with occasional evening or weekend availability for event coordination
• Compensation: Commensurate with experience

Job Type: Part-time

Pay: $19.00 - $22.00 per hour

Expected hours: 20. per week

Schedule:

• 4 hour shift

Experience:

• Administrative, event planning or Ed. program support.: 1 year (Required)

Work Location: Hybrid remote in Lansing, MI 48933

Salary : $19 - $22