What are the responsibilities and job description for the University Events Coordinator/S position at Michigan State University?
Position Summary
Although titled University Event Coordinator, this position will focus on supporting student organizations and facilitating the deployment of events by others. Key responsibilities include managing the registration of student organizations, overseeing activity planning processes, and administratively managing signature late-night departmental events. Additionally, the role involves coordinating Division of Student Affairs initiatives such as Sparticipation (fall resource fair) and Springticipation (spring resource fair). The position works closely with various units and committees at the university to enhance the student experience. In addition to maintaining existing initiatives like Sparticipation, Springticipation, and the RSO Fall Conference, the individual in this role will design, direct, implement, and assess new initiatives. These initiatives will align with the missions of the Division of Student Affairs and Michigan State University. The position exemplifies the Division’s quality standards and behaviors of being respectful, responsive, and resourceful. All programs and events under this position aim to respond to the needs of students and the community, aligning with the university’s core values of quality, inclusiveness, and connectivity.
Characteristic Duties And Responsibilities
Interacts With
This position reports to the Director of the Office of Spartan Experiences.
Responsibility For The Work Of Others
First-level supervision over one full-time staff member, graduate assistant, and student employees.
Responsibility For The Health/Safety Of Others
No assigned responsibility.
Impact on Programs/Services/Operations
The programs and work produced by the individual in this position directly affect the image, success, and future of Michigan State University. Errors in decisions, incomplete or misleading information, or unsound recommendations could adversely affect students, programs, services, or operations.
Work Environment
Standard office environment.
Minimum Requirements
Knowledge equivalent to that which would normally be acquired by completing a four year college degree in Public Relations, Communications, Business, Higher Education Administration, Student Affairs and Services; three to five years of related and progressively more expansive work experience in a field related to the position including planning, coordinating, and managing programming and events; experience in word processing, database, spreadsheet, desktop publishing and/or presentation software; or an equivalent combination of education and experience.
Desired Qualifications
Knowledge equivalent to that which normally would be acquired by completing one to two years of post-bachelor degree work such as a Master's in Higher Education Administration, Counseling, or a related field; three to five years of related and progressively more responsible and expansive work experience in student life administration, counseling, human relations, and/or program development; knowledge of legal, ethical, and affirmative action practices or an equivalent combination of education and experience. Training and experience in college student development; experience creating and implementing student success initiatives based on relevant data; demonstrated success in college student organization advising; capacity to facilitate leadership development opportunities for college students. Strong interpersonal skills and engagement with students, staff, faculty, and community members. Knowledge of student organization software systems.
Equal Employment Opportunity Statement
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, citizenship, age, disability or protected veteran status.
Required Application Materials
Cover Letter and Resume Required
Work Hours
Monday - Friday 8:00 a.m. - 5:00 p.m. May require some evenings and weekends.
Remote Work Statement
MSU strives to provide a flexible work environment and this position has been designated as remote-friendly. Remote-friendly means some or all of the duties can be performed remotely as mutually agreed upon.
Bidding eligibility ends February 18, 2025 at 11:55 P.M.
Although titled University Event Coordinator, this position will focus on supporting student organizations and facilitating the deployment of events by others. Key responsibilities include managing the registration of student organizations, overseeing activity planning processes, and administratively managing signature late-night departmental events. Additionally, the role involves coordinating Division of Student Affairs initiatives such as Sparticipation (fall resource fair) and Springticipation (spring resource fair). The position works closely with various units and committees at the university to enhance the student experience. In addition to maintaining existing initiatives like Sparticipation, Springticipation, and the RSO Fall Conference, the individual in this role will design, direct, implement, and assess new initiatives. These initiatives will align with the missions of the Division of Student Affairs and Michigan State University. The position exemplifies the Division’s quality standards and behaviors of being respectful, responsive, and resourceful. All programs and events under this position aim to respond to the needs of students and the community, aligning with the university’s core values of quality, inclusiveness, and connectivity.
Characteristic Duties And Responsibilities
- Manages the annual registration and re-registration of approximately 1000-1200 student organizations.
- Oversees the operation of major student group events on campus and the activity planning process.
- Manages the screening and initial approval of all University financial accounts for new and returning student organizations annually.
- Provides administrative and managerial oversight for a full-time staff member who primarily works with student planning and activity documentation.
- Ensures a supportive and safe environment, encouraging student leaders’ self-regulation at late-night social and major campus events.
- Provides instruction and clarification of university rules, regulations, policies, and guidelines related to programming issues.
- Acts as a liaison between student organization leaders and advisers and the overall university.
- Serves as a connection between university departments, colleges, and offices regarding student organization policies, regulations, established guidelines, and organizational management.
- Collaborates on student-centered programming focused on holistic student experiences.
- Co-plans, manages, and directs the annual Sparticipation and Springticipation events (fall and spring resource fairs).
- Coordinates the vetting of co-curricular programs for registered student organizations and leadership opportunities.
- Designs assessment and evaluation mechanisms to ensure the effectiveness of programs and processes.
- Provides and supports selected departmental signature late-night programming, curated by the Assistant Director to expand involvement and engagement during late-night.
- Offers consultation to university members related to Late-Night Programming.
- Supervises a graduate student.
- Represents Student Affairs on various committees and task forces, including the MSU Student Union Advisory Committee.
Interacts With
- Vice President of Student Affairs, Assistant Vice President for Student Development and Leadership to coordinate priorities, problem-solve, and share information; will also communicate for advice, direction, and approval.
- Director of the Office of Spartan Experiences to set priorities, share information, and problem-solve; will also communicate for advice, direction, and approval.
- The Office of Spartan Experiences staff to coordinate activities and provide support and advice.
- Students to advise, refer to campus resources and discuss situations relevant to the Department and Division.
- Graduate Assistants to promote professional growth and development.
- Unit Directors and Representatives to serve as a resource person, obtain necessary information for decision-making, and foster synergistic relationships across campus.
- All Michigan State University colleges and departments, including those locations with student organizations (East Lansing, Grand Rapids, Flint, etc.).
This position reports to the Director of the Office of Spartan Experiences.
Responsibility For The Work Of Others
First-level supervision over one full-time staff member, graduate assistant, and student employees.
Responsibility For The Health/Safety Of Others
No assigned responsibility.
Impact on Programs/Services/Operations
The programs and work produced by the individual in this position directly affect the image, success, and future of Michigan State University. Errors in decisions, incomplete or misleading information, or unsound recommendations could adversely affect students, programs, services, or operations.
Work Environment
Standard office environment.
Minimum Requirements
Knowledge equivalent to that which would normally be acquired by completing a four year college degree in Public Relations, Communications, Business, Higher Education Administration, Student Affairs and Services; three to five years of related and progressively more expansive work experience in a field related to the position including planning, coordinating, and managing programming and events; experience in word processing, database, spreadsheet, desktop publishing and/or presentation software; or an equivalent combination of education and experience.
Desired Qualifications
Knowledge equivalent to that which normally would be acquired by completing one to two years of post-bachelor degree work such as a Master's in Higher Education Administration, Counseling, or a related field; three to five years of related and progressively more responsible and expansive work experience in student life administration, counseling, human relations, and/or program development; knowledge of legal, ethical, and affirmative action practices or an equivalent combination of education and experience. Training and experience in college student development; experience creating and implementing student success initiatives based on relevant data; demonstrated success in college student organization advising; capacity to facilitate leadership development opportunities for college students. Strong interpersonal skills and engagement with students, staff, faculty, and community members. Knowledge of student organization software systems.
Equal Employment Opportunity Statement
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, citizenship, age, disability or protected veteran status.
Required Application Materials
Cover Letter and Resume Required
Work Hours
Monday - Friday 8:00 a.m. - 5:00 p.m. May require some evenings and weekends.
Remote Work Statement
MSU strives to provide a flexible work environment and this position has been designated as remote-friendly. Remote-friendly means some or all of the duties can be performed remotely as mutually agreed upon.
Bidding eligibility ends February 18, 2025 at 11:55 P.M.
