Accounting Specialist 1

Summary:

The Accounting Specialist 1 role includes regular day-to-day Accounting related tasks for both sales and vendor pay cycles, such as creating customer invoices, entering vendor pay invoices, including travel expenses, maintaining customer/vendor records, researching and applying customer payments, following up on overdue accounts, while providing exceptional customer service.

Key Results Area #1 – Accounts Receivable:

·         Ensure all accurate requests for AR Invoices are processed by end of each business day

·         Provide copies of all AR invoices for each proposal by the end of each business day

·         Create invoices according to company practices; submits invoices to customers

·         Communicate with customers to request payment, arrange payment plans, if applicable

·         Update customer accounts based on payment or contact information

·         Provide prompt and excellent customer service to clients who need accounting assistance for payment or accounting issues

·         Ensure the customer documentation including the proposal, invoice, and contracts are accurate

·         Enter payments and fulfill all customer orders where payment has been made (PayPal, ACH, Check, Wire) by the end of each business day and send appropriate welcome email

·         Manage payment plan records aligning payments with keys

·         Log royalties to be paid in OEM spreadsheet

·         Monitor payments received to ensure orders were not mis-fulfilled or fulfilling failed

·         Assist with customer collections

·         Record customer payment accurately into financial system

·         Run credit card transactions manually, if necessary (i.e. merchant link not working)

·         Assist in bank reconciliation for all companies daily

Key Results Area #2 – Accounts Payable and Other Tasks

·         Vendor/contractor pay process, including entering invoices to accurately record into financial system and email contractor payment stubs

·         Create POs, and assist contractors in resolving vendor pay invoice discrepancies

·         Calculation commissions

·         Manage/Issue retainer POs to contractors per payment schedule

·         Enter/pay other misc. invoices (not contractors)

·         Daily collection of mail

·         Assist with special projects as needed

Key Results Area #3 – Project Accounting Functions

·         Provide clear, timely reports on projects nearing expiration, with PMO’s review.

·         Maintain accurate, detailed records of all client project transactions.

·         Ensure all project accounting activities are recorded accurately and consistently.

Key Results Area #4 – Maintain our Culture

Using our purpose and mission as a guide, while we honor and protect our core values, in reaching our goals.

1.       Keeping with our Purpose.

2.       Living up to our Core Values.

3.       Reaching our Goals.

Qualifications

Communication: Excellent interpersonal & communication skills with the ability to communicate with people of all levels of the organization professionally.

·         Self-motivated and collaborative

·         Highly organized

·         Must be able to work in a team environment

·         Possess negotiation and problem-solving skills

Organization: Analytical and able to closely pay attention to detail will ensure that records and reports are accurate

·         Ability to multi-task, prioritize, and meet deadlines

Computer: Intermediate Excel skills for reporting procedures and to identify past due accounts needing specialized attention

·         Understanding of GAAP - Generally Accepted Accounting Principles

·         Familiar with accounting software and programs

Experience: 2 years of full-cycle accounting, with an emphasis on either Accounts Receivable or Accounts Payable

·         Oracle, NetSuite, D365 Business Central experience strongly preferred

Salary : $20 - $24