EXECUTIVE ASSISTANT II

Job Description

Provides analytical and administrative support to the Executive(s) and operates under minimal supervision. Report to Executive(s) and / or Vice President(s) or other levels where appropriate. Job duties :

• Provides analytical and administrative support to the Executive and the department(s) Directors as needed.
• Drafts, edits and proofreads letters, memos and other correspondence and reports.
• Manages primarily large size projects from a full project coordination perspective and participates in determining objectives of the assignment.
• Independently plans schedules and arranges activities in order to accomplish objectives.
• Performs presentations and research activities to prepare for presentations.
• Manages Ringi (Project Approval Process) generation as needed to facilitate creation of and routing for comments / approvals, including check requests, invoices and other financial documentation as directed.
• Compiles and maintains standard reports.
• Organizes webinars and conference calls on behalf of the Executive.
• Organizes and coordinates meetings and provides on-site and pre / post meeting support.
• Coordinates logistical support for meetings and customer visits.
• Assists the Executive(s) with email organization and staff calendars.
• Assists any other Executive Staff member with their requests.
• Manages expense reports and travel itinerary for the Executive and the department Directors as needed.
• Assists and directs visitors and vendors as needed.
• Manages general office supply inventory / distribution and business card orders.
• May monitor work of other administrative staff members, to include monitoring projects.
• Provide back-up support for other Assistants and from time-to-time the front desk as needed or required.
• Comply with applicable Laws and Regulations, adhere Quality Management System processes and requirements as well as demonstrate Ethics and Integrity in all matters and at all levels throughout the organization.
• Performs additional responsibilities as assigned.

Qualifications

Desired Qualifications