What are the responsibilities and job description for the CAGS School Coordinator position at Mid-America Christian University?
Job Description
POSITION SUMMARY:
Coordinate the systems, procedures, documentation, and activities of the College of Adult and Graduate Studies Academic Adult School by performing the following duties
ESSENTIAL DUTIES AND RESPONSIBILITIES:
Assist the CAGS Chair and Program Directors with various procedures, documentation, and materials.
Assist the CAGS Chair and Program Directors with the CAGS School Class Starts Chair Review.
Work with Curriculum Services and IT department concerning CAGS School program courses.
Oversee the creation and coding of CAGS School Invoices.
Maintain Adjunct Instructor teaching schedules.
Issue teaching contracts to instructors as directed by the Chair or Program Directors.
Communicate with instructors on course-specific deadlines and requirements.
Assist in gathering materials and documentation for assessment and self-study.
Field student/instructor complaints.
Assist instructors with special requests.
Assist instructors in maintaining online courses.
Review the student support services queue and refer entries to the proper individual for resolution.
Verify all required courses have been established on Canvas for instructor use.
Schedule and coordinate meetings, events, and appointments
Take and document meeting minutes, and maintain an organized database for storing and tracking meeting records.
Perform specialty assignments as requested by the CAGS Administration or Chair.
QUALIFICATIONS:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.
Strong Organizational and time management skills to juggle multiple tasks and projects.
Excellent written and verbal communication skills for clear and effective communication.
Ability to work independently and as a team member.
Outstanding attention to detail to ensure smooth coordination of activities.
A proactive, solution-oriented frame of mind to address challenges and implement improvements
Ability to work under pressure and adapt to changing priorities quickly.
Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
EDUCATION and/or EXPERIENCE:
Bachelor’s Degree And/or Equivalent Experience Preferred.
COMPUTER SKILLS:
To perform this job successfully, an individual must be proficient in the use of:
Microsoft Office Suite
Google Workspace
Email management tools (Google, Outlook)
Video Conferencing Platforms
Calendar Tools (Google calendar, Outlook calendar)
Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
PHYSICAL DEMANDS:
To perform this job successfully, an individual must have the ability to:
Sit or stand for extended periods during meetings, events, and office tasks.
Occasionally lift and carry office materials, supplies, or equipment up to 30 pounds
Walk between different departments or facilities as needed.
Operate standard office equipment (e.g., computers, phones, copiers) for extended periods.
Participate in occasional outdoor activities or events, including setting up displays or materials.
Perform tasks requiring manual dexterity, including data entry, filing, and handling documents.
Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
WORK ENVIRONMENT:
Most tasks will be carried out in an office environment (cubicle), with access to standard office equipment such as computers, telephones, and printers. The area is shared with other administrative personnel. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
POSITION SUMMARY:
Coordinate the systems, procedures, documentation, and activities of the College of Adult and Graduate Studies Academic Adult School by performing the following duties
ESSENTIAL DUTIES AND RESPONSIBILITIES:
Assist the CAGS Chair and Program Directors with various procedures, documentation, and materials.
Assist the CAGS Chair and Program Directors with the CAGS School Class Starts Chair Review.
Work with Curriculum Services and IT department concerning CAGS School program courses.
Oversee the creation and coding of CAGS School Invoices.
Maintain Adjunct Instructor teaching schedules.
Issue teaching contracts to instructors as directed by the Chair or Program Directors.
Communicate with instructors on course-specific deadlines and requirements.
Assist in gathering materials and documentation for assessment and self-study.
Field student/instructor complaints.
Assist instructors with special requests.
Assist instructors in maintaining online courses.
Review the student support services queue and refer entries to the proper individual for resolution.
Verify all required courses have been established on Canvas for instructor use.
Schedule and coordinate meetings, events, and appointments
Take and document meeting minutes, and maintain an organized database for storing and tracking meeting records.
Perform specialty assignments as requested by the CAGS Administration or Chair.
QUALIFICATIONS:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.
Strong Organizational and time management skills to juggle multiple tasks and projects.
Excellent written and verbal communication skills for clear and effective communication.
Ability to work independently and as a team member.
Outstanding attention to detail to ensure smooth coordination of activities.
A proactive, solution-oriented frame of mind to address challenges and implement improvements
Ability to work under pressure and adapt to changing priorities quickly.
Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
EDUCATION and/or EXPERIENCE:
Bachelor’s Degree And/or Equivalent Experience Preferred.
COMPUTER SKILLS:
To perform this job successfully, an individual must be proficient in the use of:
Microsoft Office Suite
Google Workspace
Email management tools (Google, Outlook)
Video Conferencing Platforms
Calendar Tools (Google calendar, Outlook calendar)
Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
PHYSICAL DEMANDS:
To perform this job successfully, an individual must have the ability to:
Sit or stand for extended periods during meetings, events, and office tasks.
Occasionally lift and carry office materials, supplies, or equipment up to 30 pounds
Walk between different departments or facilities as needed.
Operate standard office equipment (e.g., computers, phones, copiers) for extended periods.
Participate in occasional outdoor activities or events, including setting up displays or materials.
Perform tasks requiring manual dexterity, including data entry, filing, and handling documents.
Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
WORK ENVIRONMENT:
Most tasks will be carried out in an office environment (cubicle), with access to standard office equipment such as computers, telephones, and printers. The area is shared with other administrative personnel. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
