What are the responsibilities and job description for the Part-Time Evening Secretary position at Mid-Maine Regional Adult Community Education?
Overview
We are seeking a highly organized Evening Secretary to join our team. The ideal candidate will provide administrative support during the evening hours to ensure the smooth operation of our office. This role requires strong communication skills, proficiency in various software applications, and the ability to manage multiple tasks efficiently. As our Evening Secretary, you will play a vital role in maintaining an organized work environment and supporting the needs of our team.
Schedule: 18 hours per week | Monday - Thursday 4:30pm - 9:00pm | Academic Year (September - June)
Performance Responsibilities:
- Greet and welcome instructors and learners
- Schedule appointments
- Register learners for enrichment classes
- Prepare materials for enrichment instructors
- Maintain communication with enrichment instructors and office staff
- Ensure office security and confidentiality
- Drafting documents and/or creating spreadsheets
- Photocopying, filing, and general reception duties
- Reserve and coordinate room usage for enrichment classes
- Answer public inquiries by telephone, email, and in-person relative to various parts of the organization
- Other duties as assigned
Qualifications
- High School Diploma/HiSET/GED required
- Proficiency in administrative tasks with strong organizational skills.
- Experience with calendar management to coordinate schedules effectively.
- Strong communication skills in verbal and written English
- Passion for Adult Education
- Familiarity with clerical duties including data entry and general office management.
- Knowledge of Google Suite applications for document creation and collaboration.
- Ability to multitask in a fast-paced environment while maintaining professionalism.
- Experience in MaineStars or CourseStorm is preferred but not required.
If you are an enthusiastic individual looking to contribute to a dynamic team while honing your administrative skills, we encourage you to apply for this exciting opportunity.
Job Types: Part-time, Contract
Pay: $19.61 - $25.30 per hour
Expected hours: 18 per week
Schedule:
- Evening shift
Work Location: In person
Salary : $20 - $25