AP Accounting Specialist

Description

Position Title: AP Accounting Specialist

Classification: Non-Exempt
Reports To: Central Billing Manager

Position Type/Expected Hours of Work: Full Time/Typical hours are M-F, 8:00 AM-5:00 PM.

Who We Are:

Mid-States Distributing ("Mid-States") is the leading Farm, Ranch, and Home Retail Cooperative. Our company is owned by 31 independent Farm, Ranch & Home retailers (“Members”) who operate over 800 stores in 36 states and 9 Canadian provinces with combined annual sales in excess of 7.5 billion dollars. Our member/owners retail items such as agriculture parts & supplies, petroleum products, hardware & tools, pet food, lawn & garden, animal health supplies, apparel & footwear, sporting goods, and various other products for the Farm, Ranch, and Home.

We are looking for competitive people who like to win big and have fun doing it. We place a tremendous amount of emphasis on creating a unique and positive company culture. Most of our employees will tell you this is the best place they’ve ever worked. We value high-energy people who like to work hard and play hard. Our consumers are primarily rural people raising “kids, pets, cows, and crops” so traditional values like God, family, and patriotism are important virtues around here. So, if you are enthusiastic and competitive, have a great attitude, have good communication skills, build relationships, love to win, and like ice cream – Mid-States is the place for you! If you are not, please apply with our competitors!

POSITION OVERVIEW:

Service-oriented professional who takes pride in their ability to manage a portfolio of Supplier Accounts, maintain cordial vendor relationships, process invoices accurately and efficiently, manage business processes, reconcile account statements, collaborate with team members, and perform general accounting functions for the accounts payable group - problem solver, facilitator, communicator. Excellent development opportunity with the potential to advance and lead.

ESSENTIAL FUNCTIONS:

• Manage a portfolio of Supplier accounts to ensure accurate and timely accounting of all transactions
• Participate, support, coordinate, or lead daily Invoice Production processes to ensure all aspects are coordinated and completed on schedule, and all invoices are entered into our ERP system
• Review and audit daily EDI batches and manage exceptions; troubleshoot errors and work with EDI vendor to refine programming as needed
• Prepare weekly check runs, quality control, backup documentation, and mailings
• Reconcile and resolve account discrepancies and past due items to ensure all vendors are paid on time, every time
• Assist with claims and credits filed by our members
• Assist with the new vendor setup process
• Professional communication with Suppliers via email and phone to build trusted working relationships and solve problems
• Organize your job duties, time, office files, and space for maximum efficiency
• Perform special projects and duties as requested

MINIMUM QUALIFICATIONS, SKILLS, AND EXPERIENCE:

• Accounting, Finance, or Business Degree
• College level course work in Accounting
• Accounting or financial internship or work experience preferred
• Teamwork - Promote positive, respectful working relationships and a working environment
• Service Orientation – Understand that serving the A/P constituents well is essential for our business model
• Process Management – ability to see how individual work fits together into a master production process, ensure all individual elements are completed with quality, and constantly look for new ways to optimize
• Language and reasoning skills - Ability to identify problems, develop solutions, and facilitate implementation among multiple parties
• Combination of Accounting education and/or experience to ensure all transactions are processed following GAAP
• Must possess the ability to recognize and appropriately handle confidential materials
• Great communication and listening skills
• Organized, detail-oriented, and motivated to succeed
• Proficient computer skills using Microsoft Office (Excel, Outlook, and Word)
• Proficient 10-key and keyboard aptitude, data entry accuracy, and speed
• Strong attention to detail
• Proficient with the use of office equipment (label machines, copiers, fax, scanners, and printers)

PHYSICAL REQUIREMENTS:

Generally, the job requires 80% sitting, 10% walking, and 10% standing. This job is performed in a generally clean environment. The usual and customary methods of performing the job's functions require the following physical demands: some lifting, carrying, pushing, and/or pulling, some stooping, and significant fine finger dexterity.

TRAVEL: There is no travel required for this position.

OTHER DUTIES:

Please note that this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

A few words from our COO:

Mid-States is truly the best company I have ever worked for. We strive to provide a unique, exciting, fulfilling work environment for our staff. We are cautious when we hire because we want to protect that environment. Drama, laziness, and entitlement have no place in Mid-States. Our company is very financially sound and growing like crazy. If you are an enthusiastic, high-energy person with a positive attitude and the skills described above, you may have just found the last job you will ever apply for. I look forward to meeting you. – Jeff

Qualifications