Community Action Agency is seeking an adaptive, energetic HR Leave of Absence & Disabilities Specialist to join our team of HR professionals. Connect with our employees and our mission to provide needed support to our community. The HR Leave of Absence & Disabilities Specialist will work closely with managers and the HR Team to implement and explain policies in addition to supporting various human resources activities.

The Leave Administrator is responsible for the ongoing tracking and communications for employee accommodations and leave of absences such as FMLA, OFLA, Workers Compensation leave, non-protected and personal leaves. This position monitors compliance with agency policies, state and federal regulations and processing requirements. This position is a key role in supporting staff employment.

MINIMUM QUALIFICATIONS The requirements listed below are representative of the knowledge, skill, and/or ability required.

EDUCATION and/or EXPERIENCE

Bachelors Degree in related field. Four years of HR related work experience with at least 2 years of leave and disabilities experience. An Associate's Degree may be accepted in combination with five or more years of leaves and disabilities administration experience. Position requires experience in both leave of absence administration and disability accommodations.

CERTIFICATES, LICENSES, REGISTRATIONS

• Driver qualifications are required for this position. Valid driver license, insured vehicle available for use on the job, and a satisfactory drive record for the previous three years are required.

• Candidate must pass pre-employment and random drug screenings.

• Candidate must pass a comprehensive MWVCAA background screening prior to employment.

• Successful registration with the Child Care Division's Central Criminal Background Registry required.

KNOWLEDGE, SKILLS AND ABILITIES

• Intermediate proficiencies in MS Office (Outlook, Word, Excel) and Teams is required.

• Bilingual proficiencies in Spanish are preferred but not required.

• Prior experience with Human Resource Information Systems (HRIS) preferred but not required. Data entry skills and accuracy required. Requires demonstrated experience in processing claims, applications, forms, or medical documentation, problem solving, and following policies and procedures.

• Knowledge about federal and state leave and disability laws and workers compensation administrative rules in Oregon.

• Ability to work efficiently to accomplish tasks, meet deadlines, and maintain an organized tracking system. Ability to work occasional evenings and weekends as requested or needed by the department.

• Excellent oral and written communication skills. Ability to answer questions and explain administrative information and decisions using tact and diplomacy.

• This position is a confidential HR role, requiring the ability to use discretion in communications and adherence to privacy policies.

*ESSENTIAL DUTIES and RESPONSIBILITIES This job description is not intended to be all-inclusive. Employee will also perform other reasonably related business duties as assigned by immediate supervisor and other management as required.

• The Leave of Absence and Disabilities Specialist is responsible for the ongoing tracking and communications for employee leave of absences such as Paid Leave Oregon, FMLA, OFLA, ADA, USERRA, Pregnancy Disability, Bereavement, Workers Compensation leave, non-protected and personal leaves. The Specialist guides employees and supervisors through entire leave and accommodations request process.
• Advises managers, HR and employees on the interaction of leave laws with paid time off, workers compensation, and Paid Leave Oregon benefits.
• Facilitates the Disabilities Accommodation Request process and the Interactive Dialogue process with staff and managers.
• Identifies leave obligations with disability time-off and workers compensation cases, and administers documents, communications and records for employees.
• Performs tasks for maintaining timesheet data entry and transactions that are required for employment and payroll records.
• Runs reports to calculate eligibility for leave, providing options to the employee such as block leaves, intermittent leaves (during flare-ups), schedule or shift changes, or part-time schedules.
• Distributes Notice of Rights & Responsibilities, Health Certification Forms, Designation Notices and letters to staff according to policies and HR processes in a timely manner. Responsible for issuing leave approval/denial letters, provisional designations and requests for medical records. Distributes Disability Accommodation Approvals and Denials documents out to key parties.
• Tracks leave dates, leave schedules and medical documents. Tracks ongoing conversations with employees throughout leave process, and assures documentation is complete. Provides HR Management, supervisors and Directors employee leave status reports on a regular basis. Explains the technical aspects of leaves to employees in a friendly and easily understandable manner.
• Works closely with Benefits Specialist to assure benefit payments are deducted properly and payment plans for out-of-pocket premiums are done timely.
• Follows Agency Personnel Policies, State and Federal leave laws, in meeting specific compliance requirements.
• Oversees the Return to Work process, ensuring release restrictions are reviewed by management prior to an employee's return.
• Works closely with HR Staff, supervisors, and program management to get leave information to employees that may be qualified for a leave, as a proactive measure to support employees experiencing a qualified event.

SUPERVISORY RESPONSIBILITIES

There are no supervisory duties in this position.

PHYSICAL AND MENTAL DEMANDS Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties and responsibilities.

• Specific vision abilities required by this job include close vision and ability to adjust focus.

• Occasionally lift up to 25 pounds.

• Manual dexterity for handling office equipment, computer, documents and phone.

• Hearing and speaking abilities. Frequent phone calls; in-person and video meetings. Mobility within the office.

• Prioritization of caseload tasks while respecting urgency of medical and health events.

• Able to read and respond to staff inquiries and requests in a timely manner.

• Able to understand and address the complexities of personal health and disabilities.

WORK ENVIRONMENT

• Indoor, office work environment with frequent interruptions and demands.

• Talking with people over the phone, via video conferencing and in-person.

• Frequent noise and distractions in workspaces, and daily interaction with people.

• Occasional driving between sites.

• Occasional work from home flexibility.

MWVCAA is proud to be an Equal Opportunity Employer. We do not discriminate based upon race, religion, color, national origin, sex, sexual orientation, gender expression, age, veterans, and people with disabilities or any other protected category. We welcome all people to join us in achieving our Mission. If you require any assistance in the application process, or reasonable accommodations to perform the essential duties of the position, please notify a member of our team at (503) 585-6232.

**This is a partial list of essential duties and responsibilities. To review the full job description, please apply at mwvcaa.org/careers/.

Child Care Division Central Background Registration and pre-employment drug screening is required.

Salary : $25 - $28