Program Coordinator - ARCHES Family Shelter

The ARCHES Project is searching for a Program Coordinator to join their newest Family Shelter, the NEST! The Program Coordinator provides direct support to sheltering services for The ARCHES Project. The Program Coordinator will aim to create a unified system, whereby basic need and housing services are provided to clients. This position is renewable annually based on continuation of project funding. This position is responsible for facilitating daily program operations such as purchasing and ordering supplies, coordinating housekeeping and food services, training staff and volunteers, and expanding service offerings while providing client-centered and trauma informed care.

Candidates must submit applications by 2/7/2025 in order to be considered for first round interviews.

MINIMUM QUALIFICATIONS The requirements listed below are representative of the knowledge, skill, and/or ability required of this position.

EDUCATION and/or EXPERIENCE

• Associates degree in social services, public health, or related field; Two years of case management or social service experience; and/or equivalent combination of education and experience.

• Ideal candidates will possess an advanced degree with three or more years of homeless service delivery experience and mental health certifications and/or licensing.

• Experience working with Veterans preferred.

CERTIFICATES, LICENSES & REGISTRATIONS

• Driver qualification status required for this position. Driver license, insured vehicle available for use on the job and satisfactory drive record for previous three years required.

• Preferences given to applicants who have completed Certified Peer Support Specialist training, and/or are CPR & First aid trained.

• Must obtain Food Handler's Card within 30 days of hire.

• Candidate must pass a comprehensive MWVCAA background screening prior to employment.

• Candidate must pass pre-employment and random drug/alcohol screens.

KNOWLEDGE, SKILLS & ABILITIES

• Effective interpersonal communication skills, in both oral and written form.

• Proficiencies in computers, Microsoft Office products, database software and web tools.

• Demonstrates tact, diplomacy and empathy when communicating with clients, staff and program partners.

• Possesses excellent planning, organization and time management skills.

ESSENTIAL DUTIES AND RESPONSIBILITIES This job description is not intended to be all-inclusive. Employee will also perform other reasonably related business duties as assigned by immediate supervisor and other management as required.

• Facilitates the daily operations of program services, including housekeeping, laundry, kitchen and supportive services.

• Is responsible for all financial tracking, inventory, purchasing and ordering supplies, and purchase reconciliation for the program.

• Makes appropriate maintenance requests for the program building; may be required to assist with basic maintenance repair.

• Trains and assists staff, volunteers, and interns. Supports adherence to program policy and procedures.

• Communicates program needs, maintenance issues, and client issues with the Program Manager.

• Assists with program planning geared towards expansion of service offerings, and coordinating and planning enrichment opportunities.

• Acts as the sheltering location's safety committee member, and ensures the program is compliant with all agency, state, and federal safety standards.

• Maintains facility licensing requirements and ensures the daily cleanliness of the program facility.

• Maintains complete client records, daily activity logs, mileage logs, and other reports as directed.

• Applies crisis intervention and de-escalation techniques as needed.

• Identifies program candidates through use of coordinated entry system and direct referrals from state and federal partners.

• Assists referred clients in completing program applications.

• Enters complete client data and service transactions in the Homeless Management Information System (HMIS).

• Establishes and maintains positive, productive working relationships with housing programs, police (and other local officials), and providers of services and resources to homeless neighbors.

• Fills in for Site Assistants and Case Managers as needed by Program Manager.

• Attends and engages in required annual trainings.

• Other duties as assigned.

SUPERVISORY RESPONSIBILITIES

This job has no supervisory responsibilities.

PHYSICAL AND MENTAL DEMANDS Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties and responsibilities.

• Personally responsive to urgent situations, which could require travel for on-site interventions.

• Manual dexterity for handling computers, devices, and office equipment.

• Frequently lift up to 25 pounds. Occasionally lift up to 50 pounds.

• Maintains calm dispositions and regulates emotions when clients, staff, or others may become escalated.

• Regulates emotions and handles pressure of frequent demands for attention, time and work tasks.

• Specific vision abilities required by this job include close vision and ability to adjust focus.

• Ability to remain calm and engage in de-escalation techniques using trauma-informed care during heightened interactions.

• Ability to exercise judgement and quick decision-making skills in response to guest or client incidents.

WORK ENVIRONMENT

• Close quarters, often with a client population experiencing homelessness, substance use disorders, and/or severe and persistent mental illness, and/or unpredictable behavior.

• Indoor work environment with frequent interruptions and demands.

• Variable and flexible work hours, including holidays, early mornings, evenings, and weekends.

• Occasional trips into camps throughout Marion and Polk County.

• Occasional exposure to biohazards requiring frequent use of PPE such as gloves, masks, eye protection, protective clothing and shoes or boots.

• Frequent exposure to animals and animal dander.

MWVCAA is committed to promoting and achieving diversity, equity and inclusion with employees and with those we serve. The agency strives to be an employer of choice with a vision for all people to be respected for their infinite worth, and supported to envision and reach a positive future.

MWVCAA is proud to be an Equal Opportunity Employer. We do not discriminate based upon race, religion, color, national origin, sex, sexual orientation, gender expression, age, veterans, and people with disabilities or any other protected category. We welcome all people to join us in achieving our Mission. If you require any assistance in the application process, or reasonable accommodations to perform the essential duties of the position, please notify a member of our team at (503) 585-6232.

*MWVCAA is a Second Chance Employer supporting individuals with criminal records with a fair and equal opportunity at employment. A background check will be conducted for this position. A criminal record will not automatically disqualify an individual from a job, unless there is a specific legal exclusion. MWVCAA will consider convictions as they relate to job duties and responsibilities and consider the length of time since the offense.

**This is a partial list of essential duties and responsibilities. To review the full job description, download below.

If you need ADA accommodations to apply for MWVCAA job openings, please contact Human Resources at HR@mwvcaa.org or call 503-585-6232 to ask for a HR Team Member.