Head Start Administrative Assistant

Job Summary:

The Head Start Administrative Assistant performs a wide variety of complex administrative duties for the Head Start Program. This position is under the direct supervision of the Head Start Director.

Key Responsibilities:

· Primarily performs administrative duties in support of Head Start Director and Assistant Head Start Director; other component staff as assigned

· Maintain a calendar of activities, meetings and various events for Head Start Administrative staff.

· Participate in the duties relating to the administration of the Head Start program; assist in preparing comprehensive reports, minutes of meetings and agendas for meetings

· Type and proofread a wide variety of reports, letters, memoranda and statistical charts; type from rough draft or verbal instruction; take and transcribe dictation as required; independently compose correspondence related to assigned responsibilities.

· Responsible for coordination of Head Start Policy Council meetings to include reservations, catering order, meeting information packets, PowerPoints and handouts; contact with members, maintaining a current roster of membership both community and parents.

· Assist with training activities, pre-service arrangements to include requisitioning materials, services, and event venues.

· Prepare, update and maintain Head Start Policies and Procedures each school term.

· Create and maintain a Center Requisition tracking system using spreadsheets and/or usage of available software.

· Responsible for coordinating the Head Start Dollar Per Child Campaign to include receipt and tracking of funds.

· Limited out-of-area travel may be required.

Job Skills & Knowledge:

· Ability to independently perform the most difficult administrative support services responsibly using independent judgment and personal initiative

· Ability to understand the organization and operation of the Head Start program and interpret, explain and enforce Head Start policies and procedures

· Ability to communicate clearly and concisely, both orally and in writing

· Ability to establish and maintain effective working relationships for effective interaction and communication with others

· Ability to acquire thorough knowledge of Head Start Performance Standards and Policy and Procedures

· Extensive knowledge of business computer software; database programs

Attitudes, Attributes and Aptitudes:

· Professionalism

· Good work ethic

· Accuracy and attention to details

· Possess strong verbal and written communication skills

Minimum Requirements of the Position:

· Must be a US citizen; have a Permanent Resident Card (Form I-551)

· Must have and maintain a clean driving record (NOT TO EXCEED 6 PTS)

· Must have and maintain a criminal history absent of convictions for violent crimes or for any crime against children.

· Five years’ administrative experience is desirable

· Advanced computer skills: Word, Excel, PowerPoint; Database experience; Adobe InDesign or comparable publishing software

· Two-year Associate’s Degree required; Four-year degree in business administration preferred.

Job Type: Full-time

Expected hours: 40 per week

Benefits:

• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Education:

• Associate (Required)

Experience:

• administrative: 3 years (Required)

Ability to Commute:

• Warner Robins, GA 31093 (Required)

Work Location: In person