Coordinator, Post Degree Programs

JOB SUMMARY 

The Coordinator, Post-Degree Programs will provide administrative and operational support for various post-degree programs within the DNAP Completion, Nurse Anesthesia Educator Program, and Hornsby Business Institute. This role will involve coordinating program logistics, supporting faculty and students, maintaining program-related records, and helping to facilitate continuing education offerings, publications, presentations and academic scholarship for students and faculty. The Coordinator will serve as a primary point of contact for students, faculty, and administrative offices, ensuring the smooth operation of all activities associated with these programs. 

QUALIFICATIONS 

• Bachelor’s degree in higher education, business administration, or a related field. 
• Minimum of 2 years of experience in higher education administration or a related field. 
• Experience with post-degree programs or graduate-level education preferred. 
• Experience in continuing education administration or event coordination is a plus. 
• Strong organizational and time-management skills, with the ability to manage multiple tasks and deadlines simultaneously. 
• Excellent written and verbal communication skills. 
• Ability to work effectively with students, faculty, and staff in a collaborative environment. 
• Knowledge of student information systems (SIS) and other higher education technologies. 
• Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). 
• Knowledge of academic policies, regulations, and accreditation standards is preferred. 
• Detail-oriented with a focus on accuracy and quality. 

RESPONSIBILITIES 

This job description is not to be considered an exhaustive or exclusive statement of duties, responsibilities, or requirements. Employees may be required to perform other job-related activities as requested. This list describes major responsibilities to support the evaluations and credentialing processes for MTSA: 

Program Coordination and Administration: 

• Coordinate the day-to-day operations of the DNAP Completion, Nurse Anesthesia Educator  Program, and Hornsby Business Institute. 
• Assist with scheduling classes, meetings, and other program events. 
• Assist with coordinating and completing student and educator practicums. 
• Maintain and manage student files to ensure adequate participation at and practicum sites, ensuring accuracy and compliance with institutional policies and accrediting requirements. 
• Support faculty with course materials, syllabi, and lecture preparation as needed. 
• Coordinate communications with students regarding program updates, deadlines, and requirements. 
• Assist with the collection, organization, and dissemination of assessments, surveys, and other program data. 
• Ensure all students are aware of program requirements, deadlines, and resources available to them. 
• Oversee the implementation and tracking of multiple projects within HBI, ensuring deadlines and deliverables are met. 

Academic Support: 

• Provide guidance on program requirements and help resolve administrative issues. 
• Facilitate student onboarding processes, including orientation, advising, and registration. 
• Track student progress and follow up on milestones and deadlines. 
• Coordinate with program directors to ensure smooth operation of the program, including assisting with classroom materials and technology setup. 
• Communicate scheduling and curriculum changes, as needed. 
• Support directors with grading, assessments, and other academic tasks. 
• Assist with maintaining academic records, including course evaluations and departmental meetings. 

Continuing Education: 

• Assist in the coordination and administration of continuing education (CE) offerings for the post-degree programs. 
• Support the development and scheduling of CE events, workshops, conferences, webinars and training sessions. 
• Communicate with faculty and industry professionals to secure guest speakers, facilitators, and resources for CE offerings. 
• Help track participant registration, attendance, and certification for CE events. 
• Assist in creating promotional materials and communications for CE events to ensure maximum participation. 
• Work with the administration to maintain records and ensure CE activities meet accrediting and regulatory standards. 

Reporting and Compliance: 

• Assist in compiling program reports, including academic performance data, enrollment trends, and program outcomes. 
• Help prepare reports for accreditation reviews and program evaluations. 
• Ensure program operations comply with institutional policies and regulatory standards. 

Event and Conference Coordination: 

• Plan and coordinate special events, such as workshops, conferences, webinars, and synchronous events for post-degree programs. 
• Provide logistical support for program-related events that may include weekends. This may entail arranging facilities, speakers, and materials.
• Maintain and manage project timelines, risk assessments, and quality assurance measures for continuing education initiatives 
• Support marketing and outreach efforts to promote program offerings 

Duties: 

• Assist in other tasks as required by the program directors and leadership. 
• Perform any additional duties that support the overall success of the post-degree programs. 

COMMITTEE INVOLVEMENT 

MTSA Staff Committee Member 

Post-grad Progressions Committee Recording Secretary 

Nurse Faculty Loan Program- assist with data collection and communications 

REPORTING 

Reports to the Director, Nurse Anesthesia Practice Completion Program Department and NAEP Program and Director, Hornsby Business Institute 
 

TERMS OF EMPLOYMENT 

Full time employment by MTSA 

ATTENDANCE  

Expected to be available and on campus during normal business hours of Middle Tennessee School of Anesthesia, Monday through Thursday, 8:00 am to 6:00 pm CST.    

Salary : $28