2024-2025
ADMINISTRATIVE ASSISTANT TO DIRECTOR
CURRICULUM & INSTRUCTION

Brief Description:
The Board of Education of Middlesex County Magnet Schools is currently accepting applications to fill the position of Administrative Assistant to Director for the 2024-2025 school year.


General Responsibilities:
The administrative assistant is responsible for overseeing key administrative, financial, curriculum, and technology-related functions within the Curriculum and Instruction Department. Responsibilities include managing purchasing, budgeting, record-keeping, grant administration, compliance reporting, and district testing.

Compliance & Reporting

• District Testing and Assessment: Assist with district testing such as Access for ELLs, STAMP, and district placement testing.
• Professional Development Support: Track staff attendance records and documentation for professional learning.

Curriculum and Instruction Departmental Support

• C&I Department Administration: Manage weekly highlights, district timelines, departmental calendar, and administrative reporting.
• Staff Support: Provide administrative support for curriculum and instruction initiatives and events.

District Curriculum Management

• Chalk Platform Management: Update and maintain the district curriculum within the Chalk platform to ensure accuracy and alignment with curriculum updates and state requirements.
• Course Catalog Oversight: Update and maintain the district’s course catalog.

Data & Record Management

• Board Compliance: Ensure proper documentation and approvals for board reports and compliance requirements.
• Grant Record-Keeping: Maintain and manage grant worksheets, requisitions, and time sheets.
• Payroll & Mileage Tracking: Process payroll, district timelines, and mileage reimbursements.

Financial & Purchasing Oversight

• Budget Management: Oversee district budgeting processes using Systems 3000 accounting platform.
• Requisition Processing: Input and track requisitions for district purchases.
• Vendor Procurement and Management: Secure competitive quotes, manage vendor relationships, ensure contract compliance, and maintain accurate records.
• Subscription Management: Maintain district subscriptions for textbooks, software, and other instructional resources.

New Staff Onboarding

• Technology Setup for New Staff: Serve as the account manager for district educational technology platforms.
• Onboarding Support: Ensure new staff have appropriate technology access.

Technology & Systems Administration

• EdTech Platform Management: Oversee Google Workspace for Education, Genesis, Chalk, and other educational technology platforms
• Technology Account Management: Administer accounts and provide technology access support for district staff.

Summer & Special Program Coordination

• Payroll Processing: Oversee payroll and financial tasks for summer programs.
• Board Approval Management: Ensure compliance with board approvals for summer and special programs.
• Summer Orientation Support: Assist with planning and facilitating summer orientation for district new staff.

• Experience in education administration, finance, curriculum management, or related fields.
• Advanced proficiency in Google Workspace, including data management, data analysis, automation, and system administration.
• Proficient in Genesis, Chalk, and other educational technology platforms.
• Strong aptitude for troubleshooting technical issues and quickly learning new software and platforms.
• Strong organizational, communication, and interpersonal skills.
• Knowledge of district policies, compliance requirements, and financial processes.

Appointment:
Appointment is at the discretion of the Board of Education.