Deputy Clerk

Salary : $40,176.66 Annually

Location : Midland, TX

Job Type : Full-Time

Job Number : 2019-00457

Department : District Clerk

Opening Date : 09 / 23 / 2024

Summary

Please ensure that you fill out this (you must open this in internet explorer to digitally sign). All that is needed is your name, signature, and the date. You will need to attach this to your application. CRIMINAL CHECKS CAN NOT BE RUN WITHOUT THIS FORM AND YOUR APPLICATION WILL BE CONSIDERED INCOMPLETE.

This position lends administrative support to the District Clerk's office and processes lawsuits being filed. The role of the clerk is to file and / or record these instruments, make them available as requested, and to inform the parties of important actions in the case by issuing appropriate processes.

Essential Duties and Responsibilities

• Process and prepare documents - such as government forms, bond forfeitures, clerk records, writs, letters, memos, billings and reports
• Compile, copy, sort, and file records of the office
• Communicate with customers, employees and other individuals to answer questions, disseminate or explain information and address complaints
• Administers orders from the Judges.
• Certifies all documents as required.
• File mark Indictments, assign the Judge and Court, and assign case numbers.
• Prepare case folder.
• Prepare the arraignment docket for the Courts and notify all attorneys and bondsman.
• Attend court to assist with the arraignment docket.
• Read all Judgments and, code the disposition in the computer for the State Report.
• Prepares "Pen Packs" for the Texas Department of Criminal Justice.
• Performs scanning functions, including scanning documents to the optical system, and proofing work.
• Maintain office machines, including adding toner, making minor repairs, cleaning machines, and notifying clerk responsible for coordinating with repair people as needed.
• Assists public and law firms in retrieving and viewing documents.
• Maintain and update filing, inventory, mail and data base systems - either manually or by using a computer
• Collect fees and disburse change.
• Open, sort and route incoming mail, answer correspondence and prepare outgoing mail
• Answer telephones, direct calls and take messages
• Handles volatile situations, caused by the nature of the cases
• Responsible for filing criminal appeals according to statutes, including notifying the Court of Appeals and preparing the transcript.
• Responsible for filing post-conviction writs of habeas corpus according to rules of court including notifying the Court of Criminal Appeals and preparing the transcript.
• Assists public in retrieving and viewing documents on microfilm and optical system.
• Regular attendance is required. Must arrive at work on time, prepared to perform assigned duties and work assigned schedule.

Qualifications, Education, and / or experience

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the qualification required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Must be well organized and work within procedures set by lead clerk to insure accurate location of files.

High school graduation, or its equivalent, plus at least one year of experience, or any equivalent combination of education and experience, which provides the required knowledge, skills, and abilities.

Knowledge, Skills and / or ability

Standard office practices, procedures, and equipment, including telephone etiquette and dealings with the public. Laws regarding District Clerk records.

Must be able to operate computers; type correspondence and documents, prioritize tasks to perform; the ability to read and understand information and ideas presented in writing; ability to speak, read, write, and understand English. Must also have the skills to analyze various situations and determine best solution; evaluate and solve problems, perform basic arithmetic calculations, operate standard office equipment, maintain organization. Must be willing and able to establish and maintain effective working relationships with co-workers, attorneys, and Judges. Must be able to meet deadlines, multitask, work as a team, perform work with a high level of accuracy, and work independently.

HEALTH / DENTAL INSURANCE- Regular full-time employees are provided general medical, hospitalization, and dental insurance coverage. This is free to the employee if they take a yearly HRA and have negative Cotinine test yearly. Employees may obtain coverage under the group plan for family members at their own expense. Employees become eligible for this coverage on the 91st day of employment. Prices for other insurance are listed

LONG TERM DISABILITY- Regular full-time employees working over 30 hours per week are eligible for long-term disability benefits. This benefit becomes effective on the 1st day of the month following six months of continuous employment with the county

CAFETERIA PLAN - All regular full-time employees are eligible to enroll in the supplemental insurance portion of the county cafeteria plan on the 91st day of employment, or annually during an enrollment period for the following plan year of January 1 through December 31. They will not be eligible for enrollment in the Flexible Spending Accounts for medical reimbursement and / or dependent care until the first annual enrollment for the plan year beginning after 1 full year of employment.

DEFERRED COMPENSATION PLANS - Midland County offers five deferred compensation plans. Enrollment in one of these plans can be done at any time after the 91st day of employment.

RETIREMENT PLAN - The county is a member of the Texas County & District Retirement System (TCDRS). Regular employees are required to become members of TCDRS and are eligible for this benefit immediately upon employment. Employees automatically deposit 7% of their salary. Temporary employees are not eligible to become members of TCDRS. The county matches employee deposits by 200% and interest at retirement. An employee is vested after 8 years of service. An employee may retire with full benefits after 8 years of service and attainment of age 60, or after 30 years of service, or at the time the employee qualifies under the "Rule of 75". The "Rule of 75" is defined as when the employee's age combined with years of service (rounded down to whole years) equal to 75 or more.

DEATH BENEFIT PLANS - There are two (2) types of death benefit plans provided by Midland County to all employees who participate in the Texas County and District Retirement System.

SOCIAL SECURITY - All employees of the county are covered by social security. The county also contributes to the social security system on behalf of each employee.

WORKERS' COMPENSATION - All employees of the county are covered by the workers' compensation insurance program, and the county pays the premium. This coverage provides medical and salary continuation payments to employees who receive bona fide, on-the-job, work-related injuries.

LEAVE TIME - Regular full-time county employees are eligible for holidays, vacation leave, sick leave, and other types of released time under certain circumstances.

FREE WELLNESS CLINIC- for anyone over the age 3 covered by Midland County's insurance.

EMPLOYEE ASSISTANCE PROGRAM

LONGEVITY PAY

TELADOC SERVICES-as of 1 / 1 / 19 This service gives you access to a medical professional via the internet at no charge to the employee. To use this service you must be covered under the County medical plan and register with Teladoc.

Salary : $40,177