Submittal Document Coordinator

Job Details
Job Location
Corporate Office - Charlotte, NC
Position Type
Full Time
Education Level
High School
Travel Percentage
Up to 5%
Job Shift
Day
Job Category
Purchasing - Procurement
Description
At Midrex, you will do work that matters alongside people who believe you matter. The work won’t be easy, but it will be worth it. You’ll be part of a great team—with plenty of autonomy—to bring out your best. And you’ll be well compensated and have a best-in-class benefits package. Take a look:

• Competitive benefits effective from Day 1
• Dollar-for-dollar 401(k) matching (up to 6%)
• Profit sharing with 401(k) kicker
• Generous overtime for qualified positions
• 4 weeks of paid vacation
• Tuition reimbursement
• Raffles for professional sports tickets
• Half-day Fridays
• Flexible home/office work practices
• Paid time to volunteer
• Employee recognition awards
  
  

Since 1987, Midrex has been the world leader in direct reduction technology, offering the best proven method for decarbonization in the iron and steel industry available today. Our rapid growth is transforming the steel industry and our planet. And none of it would be possible without our people, who bring vision, compassion, and extraordinary expertise to this work every day. So, if you’re looking to do big work in a small-team environment, Midrex is just the place for you.
Qualifications
The Submittal Document Coordinator provides vendor document control to MIDREX projects with secondary responsibilities of vendor expediting and expediting MIDREX Projects for document dispositions that may become overdue.
SUPERVISORY RESPONSIBILITIES:
None
DUTIES/RESPONSIBILITIES:

• Receive, review, document, track, and distribute vendor submittals in either electronic or hard copy in a timely manner daily.
• Setup templates (VDR- Vendor Document Requirements) in Vendor Document Control System for every Purchase Order issued for each project.
• Segregate documents for any one of the multiple projects accurately and route to the appropriate individuals within either SmarTeam or physically.
• Identify the appropriate requisition and VDR tag number for the submitted drawings/documents especially in cases when the identification has not been appropriately supplied by the vendor.
• Prioritize the processing of the drawings/documents in concert with the demands of the on-going projects. Most, if not all document packages, should be routed within 24 hours of receiving them. If a package cannot be routed the same (or the following) day, the lead engineer is advised as to the circumstances.
• Enter all necessary information into SmarTeam by Project, Requisition, VDR tag number, appropriate line item, submittal status (i.e. for approval, for record, etc.) and revision level.
• Following the review cycle, verify that the appropriate disposition (i.e. Approved, Revise and Resubmit, etc.) has occurred.
• Create a return transmittal of the reviewed drawings/documents. Return all documents to vendor with requested changes or approvals.
• Provide as-needed assistance to expediting, the project managers and/or project engineers regarding any issues of the Vendor Document Control system.
• Provide reports for project management on outstanding documents and/or workflows as required.
• Maintain backup data of all workflows and manuals on network drives.
• Flexibility to for short or no notice overtime to process the drawings and document backlog in support of Project schedules.
  
  

SKILLS/ABILITIES:
Required:

• Engineering, architectural, or construction submittal experience.
• Experience working with project management or submittal software.
• Strong computer skills using the typical suite of office systems (Excel, Word, and Outlook), and an understanding of interactive data base programs.
• Strong communicative skills for resolving issues with engineers, vendors, and expediters.
• Strong organizational skill
• Ability to prioritize work assignments
  
  

EDUCATION AND EXPERIENCE:

• High school diploma or equivalent with minimum of two years hands-on experience in a manufacturing/engineering environment.
• Preferred, Bachelor of Science / Bachelor of Arts degree with a minimum of two years hands-on experience in a manufacturing/engineering environment.
  
  

TRAVEL REQUIREMENTS:

• Up to 10% International and Domestic based on project demands.
  
  

PHYSICAL REQUIREMENTS:

• Prolonged periods of sitting at a desk and working on a computer.
  
  

OTHER DUTIES:
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.
Midrex is an equal opportunity employer and is committed to providing employment opportunities to all qualified individuals without regard to race, color, religion, sex, national origin, age, disability, or any other protected status in accordance with all applicable laws. In compliance with the Americans with Disabilities Act, Midrex will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the People and Culture department.