What are the responsibilities and job description for the Office Administrator position at Midtown HR?
Office Administrator - Miami, FL
Join a dedicated team passionate about making a meaningful impact in the electronic security industry!
The office administrator will report to the VP of Operations and play a key role in delivering exceptional support. This full-time, on-site position offers professional growth opportunities and a comprehensive benefits package.
About Our Client
Our client is an electronic security organization with locations in Florida, New York, and South America. They offer medium and large-sized businesses comprehensive electronic security solutions.
What You'll Be Doing
As an Office Administrator, you will:
- Support calendar management, schedule meetings, and coordinate appointments for leadership.
- Prepare, proofread, and edit reports, presentations, and correspondence.
- Support the operations team and maintain compliance with established procedures.
- Arrange and coordinate travel, including flight bookings, accommodations, and transportation.
- Organize and assist with company events, trade shows, and client meetings.
- Cover the reception desk when necessary, ensuring a welcoming and professional front office environment.
- Assist with special projects and contribute to process improvements as needed.
- Assist in maintaining organized and accurate electronic and paper records.
- Maintain confidentiality while handling sensitive client information.
What You Bring to the Team
We are looking for a detail-oriented and customer-focused professional with the following qualifications:
Technical Skills
- Proficiency in Microsoft Office Suite (Outlook, Dropbox, Teams, Excel, PowerPoint, SharePoint).
Soft Skills
- Excellent customer service and relationship-building skills.
- Strong written and verbal communication skills.
- Exceptional organizational and time management abilities.
- Problem-solving capabilities with a proactive mindset.
- Friendly and professional demeanor that fosters positive client interactions.
- Bilingual (Spanish) - essential for serving our diverse client base.
Education & Experience
- Two-year diploma in business administration, human resources, or a related field (or equivalent experience).
- Two to three years of experience in an administration, customer service, or HR role preferred.
Work Environment & Physical Requirements
- This role requires prolonged periods of sitting at a desk and working on a computer.
- Must be comfortable working in a fast-paced, dynamic environment where priorities may shift.
- Ability to attend off-site events as needed.
What to Expect During Our Interview Process
- Preliminary Questionnaire: Complete a short questionnaire as part of your application.
- Self-Recorded Video Interview (15-30 Minutes): Qualified candidates will be invited to share their experience and insights through a flexible, self-paced video interview.
- Interview with Hiring Manager and Supervisor (30-60 Minutes): Shortlisted candidates will meet with the team to discuss their qualifications and the role in more detail, either in person or via Zoom.
- Executive Interview (10-15 Minutes, If Applicable): Top final candidates will be invited to connect with our executive team for a final conversation.
Our Commitment to Diversity and Inclusion
We are proud to be an equal-opportunity employer. We believe that a diverse workplace, enriched by different experiences, backgrounds, and perspectives, strengthens organizations. We are committed to providing a fair and inclusive hiring process where all candidates feel valued, respected, and empowered to succeed.
Join Our Team!
If you meet these qualifications and are ready to join a thriving organization that values your contributions, we'd love to hear from you! Apply now using our online application. Please include your cover letter.