Accounting Specialist

Accounting Specialist Summary: Incumbent is responsible for helping safeguard Credit Union assets through due diligence in the areas of fixed assets, mortgage entries, insurance reporting, sub ledgers, accounts payable and other areas as assigned. Incumbent is also responsible for processing entries, balancing general ledger accounts, and accurate processing of wire transfers to and from the Federal Reserve. Prepare accurate and timely reconciliations of general ledger clearing accounts, reports to the Board of Directors, Management, vendors, and all other support departments as required.

Accounting Specialist Qualifications:

Must have a minimum of an Associate’s Degree in Accounting or Finance and/or aminimum of three (3) years of working in the banking industry or related equivalent field. Incumbent must have experience writing up general ledger entries, handling general ledger account reconciliations and handling general ledger research and clearing. Must possess a valid driver’s license with an acceptable three (3) year driving record preferred.

Essential Elements of the Accounting Specialist:

• Maintain a positive and professional image of self and the Credit Union.
• Provide accurate, timely, and courteous service to our members by providing efficient assistance in answering questions and providing professional services.
• Process reconciliations for completion, including researching and resolving any outstanding items.
• Process and maintain reports necessary to finish the 5300 requirements, financial statements, Board packet, and outside vendors.
• Calculate and report credit disability/credit life insurance premiums and excess share insurance premiums.
• Process and maintain the daily share and loan report and rate watch report for management.
• Ability to process mortgage closing sheets as assigned.
• Provide backup for the task of being able to file tax forms and bi-weekly tax deposits as required.
• Ability to verify all payments to vendors before they are processed, including general ledger posting, amount of invoice, duplication of invoice, appropriate authorization for payment, due date, and accuracy of billing.
• Process incoming and outgoing wire transfers for the Credit Union and members.
• Assist with Vendor Due Diligence program as needed and ensure new contracts are scanned into Synergy (Document Management System).
• Provide back-up support on dividend checks and verification each month as required.
• Ability to set-up and maintain all fixed assets and prepaid sub accounts and process bills for payments as well as being able to verify the information was setup correctly.
• Process tax levies and court orders.
• Knowledge and ability to post general ledger entries as required.

Initials:______

• Participate in record retention rotations and handling records as necessary.
• Maintain confidentiality and adhere to all security measures and policies and procedures of the Credit Union.

Additional Job Requirements:

• Working knowledge of essential job functions of Sr Accounting Specialist, Accounting Specialist II and Accounting Specialist as required.
• Actively participate in NCUA audits and external audits as required.
• Actively participate in seminars/training and workshops as required.
• Update procedures as necessary.
• Other administrative duties as assigned by the Accounting manager(s) to meet department goals.

Job Skills and Work Relations:

Incumbent must demonstrate excellent phone etiquette skills, problem solving and research skills, math skills, written and verbal communication skills and ability to effectively handle multiple tasks simultaneously. Proficient with Microsoft Outlook, Word, and Excel. Incumbent must possess good attention to detail, demonstrate abstract reasoning, good decision-making skills, ability to handle stressful situations and display tact and professionalism in working closely with co-workers, other departments, and members.

Incumbent reports directly to the AVP of Accounting/Accounting Manager.

Physical Effort and Working Conditions:

Incumbent performs duties in a standard office environment involving sitting, standing, keyboarding, close vision, speaking clearly, hearing sounds and communication. May be required to lift up to 25 pounds. Incumbent may work with a desktop computer, printer, copier, 10 key calculator, scanner, telephone, and other miscellaneous office equipment as needed. Incumbent may occasionally travel to surrounding area branches.