Accounts Payable Specialist

Job Overview:

We are seeking a detail-oriented and proactive Accounts Payable Specialist to join our rapidly growing business. The ideal candidate will possess strong analytical and problem-solving skills, exceptional Excel proficiency, and a customer service-focused mindset. In this role, you will be responsible for managing accounts payable functions, ensuring timely and accurate processing of invoices, reconciling accounts, and providing top-notch service to vendors and internal stakeholders.

Key Responsibilities:

• Invoice Processing: Accurately process accounts payable transactions, ensuring all invoices are matched, coded, and approved in compliance with company policies.
• Reconciliation: Perform monthly reconciliation of accounts payable and vendor statements, identifying discrepancies and resolving issues promptly.
• Problem Solving: Address and resolve any payment or billing disputes with vendors and internal departments through thorough investigation and communication.
• Vendor Relations: Build and maintain positive relationships with vendors, responding to inquiries and ensuring timely resolution of any payment issues or questions.
• Data Analysis: Utilize advanced Excel skills to analyze payment trends, track expenses, and generate reports for management, ensuring financial accuracy.
• Reporting: Prepare and submit periodic accounts payable reports, providing insights into cash flow, outstanding liabilities, and vendor activity.
• Customer Service: Provide excellent internal and external customer service by answering inquiries related to accounts payable, payments, and account discrepancies.
• Ad Hoc Tasks: Assist with any other tasks or projects related to accounts payable and financial operations as needed.

Qualifications:

• Education: High school diploma required.
• Experience: 2 years of experience in accounts payable or similar financial roles.
• Skills & Expertise:
• Strong proficiency in Excel, including advanced formulas, pivot tables, and data analysis.
• Excellent problem-solving skills with a keen eye for detail.
• Exceptional communication and customer service skills to effectively interact with vendors and internal teams.
• Ability to prioritize and manage multiple tasks in a fast-paced environment.
• Knowledge of accounting software QuickBooks.

Personal Attributes:

• Strong organizational skills and attention to detail.
• Ability to handle confidential information with discretion.
• Self-motivated with a proactive approach to identifying and resolving issues.
• Collaborative team player with the ability to work independently when necessary.

Job Type: Full-time

Pay: $18.00 - $22.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• 401(k) matching
• AD&D insurance
• Dental insurance
• Disability insurance
• Flexible schedule
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• Monday to Friday
• No nights
• No weekends

Ability to Commute:

• Wauwatosa, WI 53222 (Required)

Work Location: In person

Salary : $18 - $22