What are the responsibilities and job description for the Accounts Receivable Representative position at MIDWEST EQUIPMENT SALES LLC?
The Accounts Receivable Representative is responsible for owning the Accounts Receivable process including cash application, invoice and AR Aging review, and verification of tax certs.
Responsibilities and Duties
- Ensuring the accurate and timely application of customer payments via auto-cash and manual postings
- Responsible for a portion of the total AR portfolio for customer deductions, short payments, and credit requests
- Engage others, promote, and focusing on continuous improvement
- Ensuring compliance of Company operations to all applicable laws, regulations and standards, good business practices and company documented practices are adhered to
- Handles intercompany accounts during month end close creating memo bills and collection and payment application
- Reconciles customer accounts along with processing customer refund requests
- Contacts customers on past due disputed balances via phone or email to request additional information or payback
- Responsible for large distributor accounts in the collection of past due invoices, disputed balances, and resolution of aged balances
- Monitor and respond to customer requests and deductions
- Application of monthly rebate credits to deductions for sales
- Post Cash/Receipts to customer accounts via either manual or automated, assuring that cash batches are balanced properly (Receipts include wire payments, mailed correspondence, intercompany)
- Ensures that customer accounts are up to date for the finance team to accurately perform monthly reporting functions
- Develop and maintain AR performance metrics, reporting on key indicators such as aging balances, and collection efficiency.
Qualifications and Skills
- Strong analytical skills with proficiency in Microsoft Excel
- Effective verbal and written communication skills
- Self-motivated and possesses the ability to complete tasks on-time and with little supervision
- General negotiation skills
- Proficient in Microsoft office and ERP systems
Education / Training Requirements
- High School Diploma or GED required, associate or bachelor’s degree in accounting, Finance, or a related field preferred.
- 1 years of industry experience in Accounts Receivable, dispute resolution, or collections.
Compensation Package
- Strong benefits
- Multiple medical plans including HSA availability with company contributions
- Company paid disability & life insurance coverage
- Generous 401k matching
- Competitive pay
- Casual atmosphere/dog-friendly environment
