What are the responsibilities and job description for the Project Coordinator position at Midwest Mechanical?

Job Description

Description :

Construction Project Administrator

Midwest Mechanical – Special Projects

Summary

The Construction Project Administrator provides project accounting and administration support to the Special Projects (SP) team. This position reports directly to the Manager of Construction Services. Primary responsibilities include processing accounts payable, inputting new project data, auditing payroll, scheduling field personnel, and overall organization of project documentation.

Description of Responsibilities

Prioritize and execute assignments to meet deadlines.
Audit Union payroll.
Process accounts payable and maintain accurate project cost data.
Assemble certified payroll when required.
Maintain city / village licensing as needed.
Create and maintain project specific closeout documentation.
Communicate with field personnel, vendors, contractors, and title companies.
Assist with insurance certificates, waivers, and check requests.
Project / Service set up and scheduling.
Professionally interact with office staff, field personnel, vendors, and customers.
Perform other duties assigned by construction team leadership.

Skills and Abilities

Problem-solving : Identify and resolve problems in a timely manner; gather and analyze information skillfully.

Attention to detail : Complete tasks while demonstrating a thorough concern for all areas involved.

Vendor / Customer Service : Manage difficult vendor situations, respond promptly to vendor and internal / external Customer Service department needs and requests to assure costs are properly captured in the accounting system.

Planning / Organizing : Prioritize and plan work activities and use time efficiently.

Quality Control : Demonstrate accuracy and thoroughness; monitor own work to ensure quality and apply feedback to improve performance.

Quantity : Meet productivity standards and complete work in a timely manner.

Adaptability : Adapt to changes in work environment, manage competing demands and be able to deal with frequent change, delays, or unexpected events.

Dependability : Consistently be at work and on time, follow instructions, respond to management direction, and solicit feedback to improve performance.

Safety and Security : Observe safety and security procedures and use equipment and materials properly.

Qualifications and Education

Past accounting experience is required.

MS Office is required.

Past construction industry experience is preferred.

Associates degree or above is required.

Microsoft Dynamics GP is helpful.

Physical Requirements

Stand, walk, sit for extended periods of time.

Speak and listen to others in person and over the phone.

Use keyboard and read from computer screen and reports.

The ability to lift up to 20 lbs.

The anticipated compensation range for this position is : $24.04 - $33.65 per year depending on skills, education, and experience. In addition, we offer comprehensive and competitive benefits to our team members (and their families) such as medical, dental, vision, life insurance, short-term and long-term disability. Eligible team members are able to enroll in our company’s 401(k) plan.

If you’re ready to take your career to the next level and be a key player in our exciting journey, we want to hear from you! Join us in shaping the future of Midwest Mechanical services and making a positive impact on our clients’ businesses. Take the next step in applying to this position by completing a Culture Index Survey. Completing the Survey is a simple process that will take less than 10 minutes. To complete the survey, click on the following link and simply follow the instructions : https : / / go.cultureindex.com / p / MXxvkBeb1dBqU

We look forward to hearing from you and thank you for your interest!

Requirements :

Salary : $24 - $34

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