What are the responsibilities and job description for the HR and Payroll Specialist position at Midwest Trust Company?
Description
The Human Resources and Payroll Specialist is responsible for handling payroll processing, employee benefits, and various human resources tasks.
Duties/Responsibilities to be performed with or without accommodation.
Experience, Education, Knowledge, and Skills
The Human Resources and Payroll Specialist is responsible for handling payroll processing, employee benefits, and various human resources tasks.
Duties/Responsibilities to be performed with or without accommodation.
- Process payroll for multiple companies across various states, ensuring accuracy in hours worked, deductions and tax withholdings.
- Ensure compliance with federal, state, and local labor laws and payroll regulations.
- Manage payroll-related and benefit inquiries from employees.
- Support new hire onboarding, including background checks, documentation, and new employee orientations.
- Assist with employee relations and compliance training.
- Generate payroll reports and assist with audits as needed.
- Collaborate with Finance and HR team to improve payroll processes.
- Assist in the recruiting process, including creating job postings, reviewing resumes, scheduling, coordinating, and conducting interviews, completing reference checking, and extending offers.
- Assist with the company-wide compliance related training.
- Assist with the coordination of hire orientations onboarding and offboarding.
- Answer day-to-day questions from employees.
- Assist with annual benefit open enrollment process.
- Partner with Sr. Accountant/Payroll Manager to process semi-monthly and bi-weekly payrolls.
- Audit timekeeping records and ensure all recordkeeping requirements are met.
- Review and approve associate HR/payroll changes to ensure accuracy and compliance.
- Other duties and special projects as assigned.
Experience, Education, Knowledge, and Skills
- Bachelor’s degree in human resources, Accounting, Business Administration, or a related field (preferred)
- Experience in payroll processing and HR administration (typically 2 years)
- Knowledge of payroll software (e.g., Paylocity preferred and or ADP, Paycor, Workday or similarly related payroll software) and HRIS systems.
- Understanding of labor laws, tax regulation and payroll compliance
- Strong analytical and critical thinking skills
- Excellent communication and organizational skills
- High attention to detail and confidentiality
- Proficiency with Microsoft Office (Word, Outlook, and Excel)
- Ability to communicate with people at all levels of the organization.
- Ability to manage confidential information.
- Moderate noise (business office with computers, phone, printers, light traffic)
- Ability to sit at a computer for an extended period.
- Regularly required to sit, stand, talk, hear, and use hands and fingers to operate a computer keyboard and telephone.
- Specific vision abilities include close vision requirements due to computer work.
- Strong customer services skills with a drive to provide timely and detailed information.
- Recruiting experience
- Benefits administration experience
- Paylocity or other HR/Payroll Management System
- Certification in Payroll (e.g., CPP, FPC) or Human Resources (e.g., PHR, SPHR)
