What are the responsibilities and job description for the Executive Assistant to the Vice President of Enrollment Management position at Midwestern Baptist Theological Seminary Inc?
Reports to Vice President of Enrollment Management
Department Admissions - Institutional Relations
FLSA Status Hourly, Non-Exempt
JOB PURPOSE
To assist the Vice President of Enrollment Management by providing administrative support for the Admissions and Financial Aid departments primarily through expense management, calendar oversight, and report distribution.
ESSENTIAL FUNCTIONS
Expense Management
- Record purchases.
- Coordinate monthly expense report submissions by Admissions and Financial Aid team members.
- Track the year-to-date budget and prepare budget reports.
Calendar Oversight
- Manage the Vice President’s calendar, including scheduling meetings and supporting travel.
- Coordinate schedules and reserve rooms for Admissions and Financial Aid meetings.
- Coordinate hospitality details such as snacks or meals for certain meetings.
Report Distribution
- Organize, print, and distribute enrollment reports.
- Maintain accurate report data.
Admissions Administration
- As needed and assigned, perform administrative tasks for the Admissions Office such as uploading transcripts, sending acceptance letters, and packing promotional items.
QUALIFICATIONS / REQUIREMENTS
Including, however not limited to:
- Christian with high integrity, actively pursuing a relationship with God.
- Obtained or working to obtain a bachelor’s degree.
- Experience in a shared office environment.
- Intermediate to expert skill with Microsoft Office, especially Microsoft Word, Outlook, and Excel
- Able to multi-task, analyze workload, and prioritize as necessary for the benefit of the department.
- Able to take the initiative to complete the duties of the position without the need of direct supervision.
- Able to learn and utilize new skills and information to improve job performance and efficiency.
- Must be able to work independently, as well as a part of a team.
- Excellent communication skills, both written and verbal
- Must possess a positive attitude.
- Able to show a desire and willingness to learn.
- Must be able to pass background screening, including driving record.
- Eligible to work in the United States
WORKING CONDITIONS
- Office hours Monday – Friday, 8:00 am – 4:30 pm
- Position is budgeted at twelve (12) hours per week, never more than twenty-nine (29) hours per week.
- Shared office environment.
PHYSICAL REQUIREMENTS
- Frequently required to sit or stand for periods of time at a desk or computer station.
- Occasionally required to stand, walk, and reach with hands and arms.
- Able to lift and/or move up to 25 pounds.
This job description is meant to describe the general nature and level of job requirements; this description is not intended to be construed as an exhaustive list of all responsibilities, duties or skills required for the position.
Midwestern Baptist Theological Seminary is an Equal Opportunity Employer
Midwestern Baptist Theological Seminary will provide reasonable accommodations to qualified individuals with a disability so they may perform the essential functions of a job unless doing so causes a direct threat to these individuals or others or causes undue hardship to the institution. Contact human resources (HR) with any questions or requests for accommodation.
