Part-Time Case Manager/Intake Specialist

Mifflin County

Position Description

Position Title: Case Manager/Intake Specialist Department: Public Defender

Date: January 2025 Reports to: Public Defender

Grade: Part-time

Purpose of Position

The purpose of this part-time position is to provide administrative support to the Public Defender.

The Office of the Public Defender is primarily responsible for representing indigent defendants in

criminal cases before the Mifflin County courts. An individual hired to this administrative

position will work directly with the Public Defender. It is anticipated that there will be one (1)

other support staff member, as well as a Part-time Assistant Public Defender, along with the Chief

Public Defender in our the office.

Essential Duties and Responsibilities

The following duties are normal for this position. These are not to be construed as

exclusive or all-inclusive. Other duties may be required and/or assigned.

Elite organizational skills.

Strong ability to multi-task and respond well to fast-paced, high volume case load.

Prepare correspondence, maintain office in an efficient, organized matter and assist in

maintaining calendar(s).

Schedule appointments and answer telephone.

Assist Public Defender in preparation for hearings, trials and meetings.

Gather, compile and maintain statistical data; maintain computer databases.

File documents with the appropriate court house offices.

Secondary Duties and Responsibilities:

Open new cases, create files, and coordinate completion of Public Defender Applications.

Meet with clients at the jail to facilitate completion of Public Defender Applications and

complete intake interviews to identify potential needs for outside resources (for example:

drug/alcohol assessment, housing, employment).

Coordinate Services without outside agencies for services.

Minimum Training and Experience Required to Perform Essential Job Functions

Prior, professional experience in an office setting requiring similar skills, responsibilities, and

duties sought for this position will receive strong consideration, particularly criminal justice-

related. An associate’s or bachelor’s degree relevant to the field and/or requisite

responsibilities. (Preferred/Not Required)

Physical Requirements

Ability to operate a variety of office equipment including, computer, calculator, typewriter,

telephone, etc.

Mathematical Ability

Ability to add, subtract, multiply, divide and use of a spreadsheet and all related math functions.

Language Ability and Interpersonal Communication

Conversant in legal terminology, legal research, and data base searches.

Ability to record and deliver information, explain procedures, and follow instructions.

Ability to effectively communicate verbally and in writing with clients, witnesses, courtroom

personnel and others.

Ability to work independently with minimum supervision.

Environmental Adaptability

Ability to work effectively in an office, computer and Internet environment.

Ability to use software such as Microsoft Word, Excel and Outlook.

Mifflin County is an Equal Opportunity Employer. In compliance with the Americans with

Disabilities Act, the County will provide reasonable accommodations to qualified individuals

with disabilities and encourages both prospective employees and incumbents to discuss potential

accommodations with the employer.