Administrative Specialist

Mighty Distributing System of America (MDSA) (Mighty Auto Parts), the quality/service leader in the automotive aftermarket, is an automotive parts distribution company based in Peachtree Corners (Atlanta Metro), Georgia. Our company provides an inviting atmosphere in which to work and our culture and people bring a wealth of experience, talent and enthusiasm to their jobs. MDSA has earned the respect of our industry through our expertise and accolades, such as Atlanta Business Chronicle-Top 25 Franchises award, Entrepreneur Magazine-Top 500 Franchises & America’s Top Franchise Opportunities award and Franchise Business Review-Best Franchise Opportunities award. The most unique element of this winning combination is Mighty's organizational culture that prizes extraordinary personal service over all else; doing whatever it takes to enhance the success of its customer-partners.

Summary of Functions

The Administrative Specialist is responsible for performing a variety of duties. As a member of the team he/she will have a fully cooperative relationship with all franchise personnel, vendors, departmental and office personnel.

General Responsibilities/Job Summary

The Administrative Specialist will respond promptly and courteously exemplifying a professional attitude at all times when handling calls, communications, or departmental requests.  He/she is also responsible for assisting with special projects. Provide general support and administrative duties to the department such as responding to information requests, filing, scanning, copying, communication, and shipping. 

Major Duties and Responsibilities

• Communicate to customer-partners and suppliers via email.
• Coordinate weekly system mailings – responsible for gathering materials weekly.
• Manage and produce The Mighty Catalog, gathering content and graphics from Product Managers and Suppliers (every October & November).
• Prepare budget and forecasting files.
• Maintain monthly department files (e.g. Supplier Budget Comp file).
• Prepare accounts receivable. (LARE’s).
• Prepare and distribute competitive data (NuWay), i.e. data files/pricing information from contractor.
• Maintain/update PowerPoint presentations for supplier visits.
• Upload files to FranConnect (Catalog Bulletins, Product Bulletins, New Product Announcements, other files as needed).
• Update contact files as needed (Outlook)
• Review Certificates of Insurance, send emails as needed.
• Maintain claims service report file.
• Keep franchisee listing up to date and send to suppliers as changes occur.
• Buying Guide maintenance.
• Maintenance of SDS (material safety data sheets).
• Monitor and respond to customer service inquiries.
• Assist Meeting Planner with National Meetings and Supplier Appreciation Event, coordinate Trade Shows, and Incentives; create brochures and printed materials.

Experience Requirements

• Must be proficient in Outlook, Word, Excel, PowerPoint and InDesign.
• Strong written and verbal communication skills.
• Strong analytical skills and ability to problem solve.
• Can establish priorities and handle many projects at once.

Educational Requirements

College degree preferred or equivalent work experience.

Working Conditions

      Daily office hours are normally between 8:00 AM to 5:00 PM, Monday through Friday, with occasional weekend responsibilities.

     Benefits

MDSA offers a competitive compensation and benefits program including: Medical plan, Dental/Vision plan, Life Insurance, Disability plan and 401K plan

"Job descriptions are not intended, and should not be construed, to be all-inclusive lists of all responsibilities, skills, efforts or working conditions associated with this job. While this job description is intended to be an accurate reflection of the job requirements, management reserves the right to modify, add or remove duties from particular jobs and assign other duties as necessary."

"We are an Equal Opportunity Employer. We do not discriminate on the basis of race, religion, color, sex, age, national origin, or disability."