What are the responsibilities and job description for the Administrative Assistant position at Mijoy Industrial Services?
Job Description
Job Overview
The Senior Administrative Assistant will provide high-level administrative support, assisting in managing the director's schedule, communications, and operational functions. This role requires excellent organizational skills, discretion, and the ability to handle sensitive information while supporting the director in executing strategic objectives.
Responsibilities:
Dynamic growing firm with a proven track record with a focus on the Aviation, Facilities, Infrastructure and Transportation sectors within the SE Region.
Dynamic growing firm with a proven track record with a focus on the Aviation, Facilities, Infrastructure and Transportation sectors within the SE Region.
Job Overview
The Senior Administrative Assistant will provide high-level administrative support, assisting in managing the director's schedule, communications, and operational functions. This role requires excellent organizational skills, discretion, and the ability to handle sensitive information while supporting the director in executing strategic objectives.
Responsibilities:
- Screen and prioritize incoming communications (emails, phone calls, etc.) and respond as appropriate or escalate when necessary.
- Coordinate and track follow-up actions from meetings and ensure deadlines are met.
- Assist in the preparation of operational reports, proposals, and strategic plans.
- Serves as a point of contact between the Director and internal/external stakeholders, managing communication flow efficiently.
- Organize and maintain documentation and files for operational processes, ensuring that all materials are up-to-date and accessible.
- Handle confidential information with professionalism and discretion.
- Coordinate events, conferences, and departmental meetings on behalf of the Director.
- Assist with special projects as assigned by the Director of Operations, providing organizational and administrative support.
- Minimum of 5 years of experience as a senior administrative assistant or in a senior administrative support role, preferably supporting an operations director or senior executive.
- Strong ability to manage complex schedules, prioritize tasks, and handle multiple competing priorities.
- Exceptional communication skills, both written and verbal, with the ability to interact with high-level executives and stakeholders.
- Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook) and other office software.
- Strong problem-solving skills and attention to detail.
- Bachelor's degree or equivalent experience preferred.
Dynamic growing firm with a proven track record with a focus on the Aviation, Facilities, Infrastructure and Transportation sectors within the SE Region.
Dynamic growing firm with a proven track record with a focus on the Aviation, Facilities, Infrastructure and Transportation sectors within the SE Region.
