FACILITIES MANAGER 1 - 03182025- 66229

Job Information

State of Tennessee Job Information

LOCATION OF (1) POSITION(S) TO BE FILLED: DEPARTMENT OF MILITARY, TENNESSEE EMERGENCY MANAGEMENT AGENCY (TEMA) DIVISION, DAVIDSON COUNTY

This position provides and coordinates day to day facility maintenance and support. Well qualified applicants must have construction and/or maintenance trade skills.

Qualifications

Education and Experience: Completion of two years of coursework at an accredited college or university and experience equivalent to five or more years of increasingly responsible and skilled full-time building maintenance or construction work in one or more of the following areas: carpentry, plumbing, electrical, painting, masonry, heating, ventilating, refrigeration, or other related area, including at least one year of supervisory experience.

Substitution of Experience for Education: Qualifying full- time building maintenance or construction work may substitute for the required education on a year-for-year basis to a maximum of two years.

Overview

Summary: Under general supervision, is responsible for facilities maintenance supervisory work of average difficulty and managerial work of routine difficulty; and performs related work as required.

Distinguishing Features: An employee in this class supervises a moderate-sized staff of building maintenance and skilled craft workers performing carpentry, electrical, plumbing, painting, boiler operations, maintenance mechanic, grounds or related work at a moderate-sized facility. This class differs from that of Facilities Supervisor in that an incumbent of the latter performs work of lesser scope and complexity and may act as an assistant to an incumbent of this class. This class differs from Facilities Manager 2 in that an incumbent of the latter is responsible for maintenance at a relatively large facility.

Responsibilities

Evaluating Information to Determine Compliance with Standards:

• Ensures compliance with building plans, specifications, codes, and regulations.

Analyzing Data or Information:

• Reads and interprets sketches, diagrams, and blueprints.

Provide Consultation and Advice to Others:

• Advises administrative officials on controlled maintenance and capital outlay projects.

Inspecting Equipment, Structures, or Material:

• Coordinates and inspects contracted work.
• Inspects building equipment to determine maintenance and repair needs.

Monitoring and Controlling Resources:

• May participate in contract preparation.
• May prepare or assist in budget preparation.
• Orders and supervises the maintenance of equipment, materials, and supplies.

Communicating with Persons Outside Organization:

• Obtains bids from outside vendors and contractors.
• Functions as liaison with outside vendors and contractors.

Staffing Organizational Units:

• Interviews and makes recommendations on the hiring of new employees.

Estimating the Quantifiable Characteristics of Products, Events, or Information:

• Provides technical cost estimates of time and materials.
• May prepare specifications for equipment and materials and obtain bids.
• Forecasts material needs.

Training and Teaching Others:

• May be responsible for training programs.

Guiding, Directing, and Motivating Subordinates:

• Assigns, trains, supervises, and evaluates a moderate-sized staff of maintenance workers and their work.

Performing Administrative Activities:

• Keeps personnel records, prepares reports, and answers correspondence.
• Keeps supply records.

Coordinating the Work and Activities of Others:

• Handles work orders and assigns priorities.

Competencies (KSA's)

Competencies:

• Directing Others
• Decision Quality
• Priority Setting
• Comfort around Higher Management
• Functional/Technical Competencies
• Integrity and Trust
• Organizing
• Command Competencies
• Problem Solving
• Building Effective Teams

Knowledge:

• Knowledge of materials, methods, and the tools involved in the construction or repair of houses, buildings, or other structures such as highways and roads
• Knowledge of machines and tools, including their designs, uses, repair, and maintenance
• Knowledge of business and management principles involved in strategic planning, resource allocation, human resources modeling, leadership technique, production methods, and coordination of people and resources
• Knowledge of relevant equipment, policies, procedures, and strategies to promote effective local, state, or national security operations for the protection of people, data, property, and institutions
• Knowledge of principles and processes for providing customer and personal services, including customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction
• Knowledge of the practical application of engineering science and technology, including applying principles, techniques, procedures, and equipment to the design and production of various goods and services
• Knowledge of design techniques, tools, and principles involved in production of precision technical plans, blueprints, drawings, and models
• Knowledge of principles and methods for curriculum and training design, teaching and instruction for individuals and groups, and the measurement of training effects
• Knowledge of laws, legal codes, court procedures, precedents, government regulations, executive orders, agency rules, and the democratic political process
• Knowledge of transmission, broadcasting, switching, control, and operation of telecommunications systems

Skills:

• Performing routine maintenance on equipment and determining when and what kind of maintenance is needed
• Understanding written sentences and paragraphs in work related documents
• Communicating effectively in writing as appropriate for the needs of the audience
• Talking to others to convey information effectively
• Determining causes of operating errors and deciding what to do about it
• Obtaining and seeing to the appropriate use of equipment, facilities, and materials needed to do certain work
• Identifying complex problems and reviewing related information to develop and evaluate options and implement solutions
• Determining the kind of tools and equipment needed to do a job
• Repairing machines or systems using the needed tools
• Considering the relative costs and benefits of potential actions to choose the most appropriate one
• Managing one's own time and the time of others
• Motivating, developing, and directing people as they work, identifying the best people for the job
• Understanding the implications of new information for both current and future problem-solving and decision-making
• Using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems
• Teaching others how to do something
• Determining how money will be spent to get the work done, and accounting for these expenditures
• Installing equipment, machines, wiring, or programs to meet specifications
• Controlling operations of equipment or systems
• Watching gauges, dials, or other indicators to make sure a machine is working properly
• Conducting tests and inspections of products, services, or processes to evaluate quality or performance
• Adjusting actions in relation to others' actions
• Actively looking for ways to help people
• Monitoring/Assessing performance of oneself, other individuals, or organizations to make improvements or take corrective action
• Understanding the implications of new information for both current and future problem-solving and decision-making
• Selecting and using training/instructional methods and procedures appropriate for the situation when learning or teaching new things
• Using mathematics to solve problems
• Being aware of others' reactions and understanding why they react as they do
• Identifying measures or indicators of system performance and the actions needed to improve or correct performance, relative to the goals of the system
• Determining how a system should work and how changes in conditions, operations, and the environment will affect outcomes

Abilities:

• The ability to speak clearly so others can understand
• The ability to identify and understand the speech of another person
• The ability to read and understand information and ideas presented in writing
• The ability to communicate information and ideas in writing so others will understand
• The ability to listen to and understand information and ideas presented through spoken words and sentences
• The ability to communicate information and ideas in speaking so others will understand
• The ability to shift back and forth between two or more activities or sources of information (such as speech, sounds, touch, or other sources)
• The ability to apply general rules to specific problems to produce answers that make sense
• The ability to choose the right mathematical methods or formulas to solve a problem
• The ability to tell when something is wrong or is likely to go wrong (This does not involve solving the problem, only recognizing there is a problem.)
• The ability to come up with a number of ideas about a topic (The number of ideas is important, not their quality, correctness, or creativity.)
• The ability to come up with unusual or clever ideas about a given topic or situation, or to develop creative ways to solve a problem
• The ability to imagine how something will look after it is moved around or when its parts are moved or rearranged

Tools & Equipment

• Computer
• Basic Office Equipment
• Measuring Devices
• Two-Way Radio
• Vehicle
• General Maintenance Tools
• Heavy Equipment

TN Driver Standards

State of Tennessee positions that may involve driving responsibilities require candidates to meet the following minimum driver qualifications:

• A valid driver's license
• For the past five years, the candidate's driver record must not have record of the following violations: driving under the influence (DUI), reckless driving, license suspension for moving violations, more than 4 moving violations.

Please include your Driver's License Information under the Licenses and Certifications section of your application.

**Agencies may allow an exception based on other factors.