Administrative Assistant, Division 9-10

Description

POSITION TITLE: Administrative Assistant, Division 9-10
REPORTS TO: Division Head 9-10
SUPERVISES:  N/A
FLSA STATUS & CLASSIFICATION: 1.0 FTE, Non-Exempt Staff

POSITION OVERVIEW
The Administrative Assistant comprehensively supports the division-level leadership team, staff, teachers, students, and parents. The assistant serves as the first point of contact for students, teachers, and parents and provides information about school policies and procedures. This is an opportunity for a detail-oriented individual who thrives in a collaborative environment.

RESPONSIBILITIES
General Office Duties

• Work Standard school hours with occasional evening and weekend events.
• Answer and direct phone calls, emails, and in-person inquiries.
• Retrieve voicemail. 
• Assist Students, Parents, and Teachers with daily inquiries.
• Monitor Division 9-10’s daily student attendance.
• Prepare monthly reports related to student attendance trends.
• Order Supplies and materials as needed for leadership and teachers.
• Work in collaboration with all Administrative Support across the Divisions.
• Order and manage inventory of office supplies.
• Other various duties as assigned.

Key Responsibilities

• Manage calendars, schedule appointments, and coordinate meetings.
• Assist Division 9-10 Rabbi with Shabbat & Beit Midrash Programming.
• Support to Division Counselor and Division Dean with Advisory information.
• Primary Support to the Division 9-10 Service (Experiential) Learning Program Coordinator.
• Teacher Sub assignments.
• Assist with planning Student and Parent Orientations/Back to School/Parent Teacher Conferences.
• Handle expense reporting and invoicing.
• Attend weekly Event Planning Meetings.
• Staff selected evening and weekend events as required throughout the year.

QUALIFICATIONS

• High school diploma or equivalent (associate’s or bachelor’s degree preferred).
• Experience as an Administrative Assistant or similar role (experience in education is a 
• plus).
• Need for adaptability, quick thinking, and the ability to multi-task effectively while maintaining focus and productivity.
• Proficiency with Google Workspace.
• Strong communication and interpersonal skills.
• Preserve confidential information.
• Detail-oriented with strong organizational skills.
• Work proficiently both independently and in team collaborations.
   

SALARY RANGE: $70,000 - $80,000

OUR MISSION 
Our School, founded on Jewish values, is about who our children can become, and how they can help others become who they might be. Because the world our children will create tomorrow is born in the School we build today, our mission is to educate our children so they can surpass us. 

Milken strives to be a nurturing, diverse and inclusive community.  It is a vibrant academic home, drawing faculty and staff from the spectrum of faith, social and cultural backgrounds.

Disclaimer: The above statements are intended to describe the general nature and level of work being performed by individuals assigned to this position. They are not intended to be construed as an exhaustive list of responsibilities, duties and skills required of employees so classified.

Work Environment: At Milken Community School, equity, inclusion, and social justice are central to this mission. We embrace diversity for the benefit of our students, families, faculty, and staff, striving to create a learning community where everyone is known, supported, and valued. As an equal opportunity workplace, Milken is dedicated to fostering an inclusive, responsive environment free from discrimination, harassment, violence, and any other form of abusive conduct. Guided by our mission, we employ and support individuals of all races, ancestries, national origins, genders, gender identities, sexual orientations, marital statuses, ages, religions, disabilities, veteran statuses, citizenships, and other legally protected statuses, ensuring that all employees are afforded the rights and privileges available to all members of our school community.

Qualifications

Salary : $70,000 - $80,000