Fleet & Safety Coordinator - Tulsa G&A

Description

Mill Creek Lumber and Supply Company, a leading provider of lumber and building materials in the construction industry since 1934, is actively seeking to add a highly motivated and experienced Fleet and Safety Coordinator to our growing team. In this role, you will contribute to our commitment to excellence by overseeing the management and safety of our fleet operations. Your leadership and expertise will play a key role in maintaining the highest standards of safety, efficiency, and compliance within our organization. If you are a seasoned professional with a passion for fleet management and safety, we invite you to apply for the Fleet and Safety Coordinator position and become an integral part of our continued success at Mill Creek Lumber

Driver Management:

• Process and onboard new driver hires, ensuring compliance with FMCSA “Driver Qualifications.”
• Maintain and audit driver files.
• Develop a structured qualification and approval process for all company drivers, including light vehicle use.
• Conduct fleet-related training on cargo securement, asset inspections, Moffett and Boom operations.
• Set up driver credentials in fleet management and compliance software.

Fleet Compliance:

• Supervise and manage fleet maintenance programs.
• Conduct random truck, job site, and driver inspections.
• Oversee Hours of Service compliance.
• Audit and address FMCSA standards to improve compliance scores.
• Manage IFTA and IRP requirements.
• Assist in administering the random drug screening program.
• Oversee telematics program, including installation, startup, and monitoring.
• Review and audit harsh events and Driver Safety Reports triggered by telematics.
• Run FMCSA Clearinghouse operations, including driver consent and return-to-duty administration.

Fleet Maintenance:

• Oversee invoice processing for fleet maintenance expenses, including follow-ups and credit memo requests.
• Develop and maintain fleet maintenance schedules and programs.
• Audit inspection history and address fleet issues.
• Handle vehicle tag renewals and PM scheduling.
• Troubleshoot issues with fleet management and tracking software.
• Administer toll pass and fuel card programs.

Fleet Acquisition, Transfer & Disposal:

• Manage setup of new fixed assets and disposal of old assets.
• Coordinate vehicle upfitting and special decaling.
• Oversee title, tax, and insurance processes for new and transferred vehicles.

Injuries & Accident Claims:

• Assist with post-accident investigations and vehicular claims.
• File and manage workers’ compensation and auto claims.
• Ensure proper documentation and authorization for drug screenings and accident/injury reports.
• Assist in creating weekly, monthly, and annual workers’ compensation reports and compliance.

Safety & Compliance Support:

• Serve as backup for safety duties and support HR, Safety, and Fleet initiatives.
• Manage termination processes, including credential and fuel access removal.
• Set up new hire and transfer training through company learning management systems.
• Administer training certifications for OSHA 10, CPR, and driver safety courses.
• Participate in safety committees and support safety initiatives across all locations.
• Administer the employee footwear program and ensure compliance.
• Conduct audits on fleet sheets, fuel cards, insurance, and driver compliance.
• Assist with special projects and quarterly Safety and Fleet Reports.

Qualifications

Qualifications & Skills:

• Previous experience in fleet management, compliance, or transportation logistics preferred.
• Class A or B CDL is preferred.
• Knowledge of FMCSA, DOT regulations, and fleet safety standards.
• Proficiency in fleet management and compliance software.
• Strong organizational and auditing skills.
• Ability to communicate effectively with drivers and internal teams.
• Problem-solving mindset with a focus on safety and compliance

Salary : $50,000 - $70,000