Administrative Assistant

Responsibilities:

· Retrieves information as requested from records, email, minutes, and other related documents; prepares written summaries of data when needed.

· Responds to and resolves administrative inquiries and questions.

· Coordinates and schedules travel, meetings, and appointments for managers or supervisors.

· Assists with calendar management, confirming meetings and schedules interpreters as necessary.

· Prepares agendas and schedules for meetings.

· Records and distributes minutes or other records for meetings.

· Maintains a system for recording expenses and the use of petty cash.

· Assists with special events.

· This position requires some flexibility with scheduling, as you will occasionally be required to work nights and/or weekends for events as needed.

· Answers and transfers phone calls, screening when necessary.

· Welcomes and directs visitors and clients.

· Performs other related duties as assigned.

Required Skills/Abilities:

· **Knowledge of American Sign Language preferred, otherwise a willingness and desire to learn basic ASL skills will be required (classes to be provided as necessary).

· Excellent verbal and written communication skills.

· Excellent interpersonal and customer service skills.

· Proficient in Microsoft Office Suite or related software.

· Excellent organizational skills and attention to detail.

· Basic understanding of clerical procedures and systems such as recordkeeping and filing.

· Ability to work independently.

Education and Experience:

· Associate’s degree required; Bachelor’s degree in related field preferred.

· Three to five years of experience in an administrative role.

· Knowledge of New York State Office of People with Developmental Disabilities (OPWDD) preferred.

Job Type: Full-time

Pay: From $45,000.00 per year

Benefits:

• Dental insurance
• Health insurance
• Paid time off

Schedule:

• 8 hour shift
• Monday to Friday

Work Location: In person

Salary : $45,000