Accounts Receivable

Position Title: Accounts Receivable Clerk / Specialist

Job Overview: The Accounts Receivable Clerk is responsible for managing incoming payments, ensuring accurate recording of financial transactions, and maintaining customer accounts. This role plays a critical part in the financial health of the company by managing the timely collection of outstanding invoices, reducing bad debt, and ensuring financial reporting accuracy.

Key Responsibilities:

• Invoice Processing:
  
  • Prepare and send invoices to customers in a timely manner.
  • Ensure invoices are accurate, including verifying amounts, due dates, and terms.
• Payment Collection:
  
  • Monitor customer accounts for overdue payments.
  • Contact customers via phone, email, or mail to remind them of outstanding balances.
  • Assist in negotiating payment plans or settlements for overdue accounts.
• Account Reconciliation:
  
  • Perform regular account reconciliations to ensure all payments are accounted for and accurately recorded.
  • Investigate discrepancies and resolve any issues related to customer accounts.
• Credit Management:
  
  • Assess customer credit risk and adjust credit limits as needed.
  • Work with sales and finance teams to evaluate new customer credit applications.
• Reporting:
  
  • Prepare AR aging reports to track overdue payments and ensure timely follow-up.
  • Provide regular updates to management regarding outstanding receivables and collections progress.
• Customer Service:
  
  • Address customer inquiries regarding billing and payment issues in a professional and timely manner.
  • Collaborate with other departments to resolve customer disputes related to invoices or payments.
• Administrative Support:
  
  • Maintain accurate records of all transactions and customer communications.
  • Assist with month-end and year-end close processes, ensuring all AR-related transactions are processed.

Skills & Qualifications:

• Education: High school diploma required; Associate’s or Bachelor’s degree in Accounting, Finance, or related field preferred.
• Experience: Previous experience in accounts receivable, billing, or a related field is a plus.
• Technical Skills: Proficiency in Microsoft Office Suite (Excel, Word) and accounting software (e.g., QuickBooks, SAP).
• Attention to Detail: Ability to work with high accuracy and handle financial data responsibly.
• Communication: Strong written and verbal communication skills, with the ability to work with both customers and internal teams.
• Problem-Solving: Skilled at investigating discrepancies and resolving issues.
• Time Management: Ability to manage multiple tasks and deadlines in a fast-paced environment.

Preferred Skills:

• Experience with collections or credit management.
• Knowledge of accounting principles and financial reporting.
• Yiddish - a plus