Administrative Assistant

This is a part-time position focused on assisting with day-to-day office tasks and managing the company’s general administrative activities. Responsibilities include maintaining an organized filing system, conducting inventory duties, and handling scheduling and routing for daily operations. The ideal candidate should have professional oral and written communication skills and the ability to effectively organize their work using tools such as MS Excel, Outlook, and other Microsoft Office products.

The ideal schedule is from 10 AM to 2 PM, but there is flexibility based on the candidate's needs. Interview skills will be helpful for coordinating meetings and communicating with clients and team members.

• Collaborate closely with the Director of Operations to ensure smooth office functioning.
• Answer and direct phone calls in a professional manner, maintaining a polished phone presence.
• Organize and schedule appointments efficiently to optimize time management.
• Draft and distribute various forms of correspondence, including emails, memos, letters, faxes, and forms.
• Develop, implement, and maintain an effective filing system for easy access to important documents.
• Liaise with office personnel, providing assistance as needed to support team operations.
• Proficient with Android phone systems for effective communication and coordination.
• Exhibit excellent time management skills with the ability to prioritize tasks in a fast-paced environment.
• Strong written and verbal communication skills to interact with clients and team members.
• Self-motivated and highly organized, with a keen attention to detail in all tasks.
• Possess a customer-focused attitude and exceptional interpersonal skills for building positive relationships.
• Demonstrate the ability to multitask and maintain focus on critical details while managing multiple responsibilities.
• Handle confidential information with the utmost discretion and professionalism.
• In town travel may be required.
• Inventory Specialist: Manage inventory duties, ensuring stock levels are maintained and tracked.
• Accounts Receivable (AR) Calls: Conduct AR calls to ensure timely payments.
• Ability to push, pull, and lift up to 50 lbs. as needed for various tasks.