What are the responsibilities and job description for the Office Clerk position at Millennia Housing Management?

Job Description

Position Overview

We are seeking a detail-oriented and reliable Part-Time Office Clerk to manage and sort incoming and outgoing corporate mail and provide property operations support. The ideal candidate will ensure timely distribution of legal documents, maintain accurate records, support operations reporting and contribute to the efficient operation in a confidential and professional manner.

Essential Functions and Responsibilities

Sort and distribute incoming mail, prioritizing legal correspondence and time-sensitive documents for distribution to property operations and applicable recipients.
Prepare, package, and process outgoing legal mail, ensuring compliance with delivery requirements (e.g., certified or registered mail).
Support operations needs with tracking, reporting, routing, and distribution of documents and mail as needed.
Maintain accurate logs and tracking records for all legal and operations documents and sensitive materials.
Coordinate with delivery services (e.g., USPS, FedEx, UPS) for pickups and deliveries of correspondence.
Communicate with internal departments regarding the receipt and distribution of mail and related operations inquiries.
Ensure the security and confidentiality of sensitive legal materials.
Maintain an organized and clean work area with the handling of sensitive documents.
Provide administrative support of reasonable accommodation housing request.
Support other administrative tasks when assigned.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Required Education and Experience

High school diploma or equivalent.

Experience in a mailroom, administrative, or legal environment is preferred.

Familiarity with handling legal mail and document management is a plus.

Strong organizational skills with excellent attention to detail.

Ability to work independently and handle confidential materials with discretion.

Basic computer skills, including email, tracking systems, and document management tools.

Work Conditions & Physical Demands

Work is performed indoors and outdoors in an office setting with regular exposure to cold, heat, noise, people, and equipment.

Able to work independently or as a team member and support managers with special projects.

Strong collaboration skills – works well across functional areas—excellent relationship-building skills; able to collaborate with various levels of the organization.

The physical demands described here represent those that an employee must meet to perform the essential functions of this job successfully.

While performing the duties of this job, the employee is occasionally required to stand; walk; sit; use hands to finger, handle, or feel objects, tools, or controls; reach with hands and arms; climb stairs; balance; stoop, kneel, crouch or crawl; talk or hear, and taste or smell. The employee must occasionally lift or move up to 50 pounds. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

Values We Seek

Respect : Respect is shown by demonstrating a sense of self-awareness and reflecting on one's own words and actions to adapt, grow, and succeed. We embrace our differences while recognizing what brings us together.

Collaboration : Collaboration begins with strengthening our relationships with our residents, owners, partners, and employees, relying on strong communication and a deep understanding of the values and needs of all those involved.

Service-Focused : Understand what internal and external stakeholders value and anticipate their needs; strive to create a meaningful experience and build lasting relationships.

Performance : Achieving exceptional performance requires us all to work on the right things at the right time and stay aligned with our business fundamentals and priorities. It also requires us to understand the business – carefully and critically analyzing our performance and metrics and weighing options and risks before making decisions.

Expected Hours of Work & Travel

Part time 20 to 25 hours per week expected.

Role is in office daily Mon-Fri.

EOE / Disabled / Veterans Statement

We are an Equal Opportunity Employer. Each applicant for employment is solely based on job qualifications, regardless of race, color, religion, sex, sexual orientation, genetic information, age, disability, national origin, veteran status, or any other classification protected by law.

Background Check Process

Employment with Millennia Housing Management, Ltd. is contingent on completing a complete background check process, including reference, pre-employment drug testing, credit, and criminal background review.

Acknowledgment :

This job description is not designed to cover or contain a comprehensive listing of the employee's activities, duties, or responsibilities for this job. The employee signature below constitutes the employee's understanding of the requirements, essential functions, and duties of the position. Duties, responsibilities, and activities may change at any time with or without notice.

About The Millennia Companies

Founder and Chief Executive Officer Frank T. Sinito entered the real estate business in 1985 with the purchase of a 14-unit multi-family development in Northeast Ohio, handling all aspects of property management and developing a passion for providing exemplary and caring service to residents. From this start, Sinito went on to acquire additional apartment developments, and, in 1995, he founded The Millennia Companies® (Millennia), a high-performance business enterprise that has grown to operate in a diverse set of sectors; opportunities exist in multi-family real estate development, property management, commercial real estate, hospitality and more. We invite you to thrive in your career here as we serve thousands of residents, clients, and customers throughout our dynamic group of companies.

You can make a difference at Millennia. Do you value respect, service, performance, and collaboration? These values drive our culture and success, and we recruit employees who embody them. When you join our team, you will be part of an environment that fosters growth and enables excellence. You will also meet passionate employees who work together to advance our mission and create a culture of excellence recognized by industry associations. In 2020, Millennia ranked #1 on the Affordable Housing Finance (AHF) list of Top 10 Companies Completing Substantial Rehabilitation, #4 on the AHF list of Top 50 Affordable Housing Owners, and #18 on the Multi-Housing News list of Top Developers.

Apply for this job

Receive alerts for other Office Clerk job openings

Office Clerk

What are the responsibilities and job description for the Office Clerk position at Millennia Housing Management?

What is the career path for a Office Clerk?

Job openings at Millennia Housing Management

Not the job you're looking for? Here are some other Office Clerk jobs in the Cleveland, OH area that may be a better fit.

We don't have any other Office Clerk jobs in the Cleveland, OH area right now.

AI Assistant is available now!