What are the responsibilities and job description for the Specialist, Application & Workflow position at Millennium Physician Group?
Specialist, Application & Workflow
Millennium Physician Group
Full Time (Monday-Friday 8AM-5PM)
12871 University Dr. Fort Myers, FL 33907 or TBD based on market need
The Applications & Workflow (A&W) Specialist is responsible for on-the-job coaching, focusing on teaching specific areas of knowledge for clinical, clerical, and provider positions in medical practice to drive medical margin, including healthcare systems (e.g. EHR, telehealth, pre-registration, etc.) and best organizational practices. The A&W Specialist will analyze data related to workflow, processes, and reporting to evaluate the efficiency of current-state business processes and will implement changes to improve provider experience on Mosaic's platforms.
Essential Duties and Responsibilities include the following. Other duties may be assigned.
- Travel to all practice locations, including newly acquired sites, to deliver impactful training, observe operations, and validate efficiencies through various coaching methodologies, particularly during the critical initial phases of integration.
- Facilitate remote training sessions for new providers and lead interactive workshops designed to convey essential information and gather valuable feedback for operational improvements.
- Conduct hands-on observations of clinic workflows to provide actionable feedback that supports monthly reporting and drives improvement toward organizational goals.
- Review provider notes and communication to ensure adherence to best practices and quality standards, addressing any discrepancies with the Supervisor to resolve at the practice level.
- Create and deliver educational materials to implement new and updated workflows and best practices to care teams, utilizing Mosaic's EMR to enhance procedural efficacy and medical margin.
- Collaborate with clinical staff to identify skill gaps and provide targeted support to ensure alignment with Mosaic's best practices.
- Engage in regular skill assessments and coaching improvement sessions, ensuring ongoing professional development and the adoption of up-to-date practices within the organization.
- Partner with Super Users to provide coaching and support, equipping them with the knowledge necessary to train their peers and drive process enhancements in their respective clinics.
- Offer comprehensive support to established offices, providing both remote assistance and onsite guidance as needed to ensure operational success.
- Work alongside Quality, Risk, and Coding Educators to support Value-Based Programs, integrating best practices into clinic operations.
- Maintain clear and open lines of communication with the Supervisor, relaying concerns or questions from office staff regarding quality and coding workflows.
- Identify opportunities for workflow enhancements, including operational changes or external developments that could positively impact provider experiences with Millennium platforms.
- Collaborate with the A&W Supervisor to assess coaching needs through metrics, reports, and discussions, ensuring effective assimilation of practices into Mosaic's culture.
- Work closely with Learning & Development, Integrations, Innovation, and Clinical Systems teams to drive continuous improvement across the organization.
- Collaborate with leadership to request and develop new or updated coaching materials that align with current practices and organizational goals.
- Serve as an exemplary role model for new clinical and clerical staff, demonstrating adherence to Millennium Best Practices and proper documentation standards as care teams transition into their new workflows.
- Work collaboratively with staff during the integration training process, providing both clerical and clinical support while troubleshooting workflows and system usage challenges.
- Compile and report findings from all coaching and site visits, delivering comprehensive status reports to leadership to highlight successes and identify areas for improvement.
- Exhibit exceptional customer service skills when interacting with internal team members and patients, fostering a positive workplace culture.
- Demonstrate excellent guest service to internal team members and patients.
- Perform other related duties as assigned.
Qualifications
Benefits :
Why Millennium?
Millennium Physician Group is one of the largest comprehensive primary care practices with healthcare providers throughout Florida.
At Millennium Physician Group, you will find an organization that focuses on family and building a strong network of people to care for the communities we serve. We are always searching for employees who have a strong customer service attitude, fantastic teamwork skills and a willing smile ready to share.
Our promise is to provide you with the tools to do your job successfully, as well as providing a team atmosphere that empowers you to seek better ways to deliver care to our patients and their families. We also promise to care for you as an individual, and help you grow in your role with Millennium Physician Group.
If you are interested in joining an organization that puts an emphasis on team work and family, then Millennium Physician Group is the right choice.
