What are the responsibilities and job description for the Facilities Coordinator position at Millennium?
Facilities Coordinator at Millennium
The Facilities Coordinator at Millennium is responsible for managing and overseeing various aspects of office facilities and services. Key responsibilities include setting up and maintaining conference centers, coordinating daily catering schedules, handling office supply requests, managing maintenance schedules, and ensuring the smooth operation of office equipment. The role requires excellent customer service skills, the ability to prioritize tasks in a fast-paced environment, strong attention to detail, and effective communication skills. Basic knowledge of Spanish is preferred but not necessary. This position plays a crucial role in ensuring a well-organized and efficient work environment.
Principal Responsibilities
The Facilities Coordinator at Millennium is responsible for managing and overseeing various aspects of office facilities and services. Key responsibilities include setting up and maintaining conference centers, coordinating daily catering schedules, handling office supply requests, managing maintenance schedules, and ensuring the smooth operation of office equipment. The role requires excellent customer service skills, the ability to prioritize tasks in a fast-paced environment, strong attention to detail, and effective communication skills. Basic knowledge of Spanish is preferred but not necessary. This position plays a crucial role in ensuring a well-organized and efficient work environment.
Principal Responsibilities
- Conference Center setup, including accepting food deliveries and set-up.
- Coordinate with the Portfolio Manager Business Support team on the daily catering schedule.
- Complete set-ups and clean-ups, requesting additional resources when required.
- Ensure requests for physical set-ups are fulfilled in a timely manner and are well communicated.
- Work with specific groups on any special events that include catering (freight reservation), set up, clean up, signage, etc.
- Act as the Office Depot point of contact and process all office supply special requests.
- Confirm accurate levels of approved supplies and toner inventories are on hand and place orders as needed.
- Monitor facilities invoices inbox to ensure that all invoices are accounted for and paid in a timely fashion.
- Enter Facilities-related PO requests in Oracle (one-off requests and Master PO requests).
- Ensure coffee machines are set up and that pantries are ready for the start of business every single day.
- Schedule preventative maintenance and respond to urgent maintenance calls.
- Sort incoming mail for distribution and dispatch outgoing mail.
- Log and track all incoming priority packages and deliver them to recipients with a signature time and date.
- Process certified/return receipt packages and deliver them to the post office.
- Skill in providing quality customer service.
- Able to prioritize in a fast-paced, high-pressure, constantly changing environment; good sense of urgency and time management.
- Detail-oriented; demonstrates thoroughness and strong ownership of work.
- Good teammate with a strong willingness to participate and help others, but also the ability to work independently.
- Quick learner with excellent communication and interpersonal skills.
- Preferred Knowledge: Basic knowledge of Spanish is highly desirable.
