What are the responsibilities and job description for the Customer Care Specialist II - Urgent Need position at MILLENNIUMSOFT?
Position : Customer Care Specialist II - Urgent Need
Location : Tempe, AZ
Duration : 3 Months Contract
Total Hours / week : 40.00
1st shift
Description :
Provide exceptional levels of customer care that meet or exceed all internal and external customer expectations through effective use of contact handling skills and techniques. Responsible for meeting business objectives and targets as defined for this position.
Primary Responsibilities and Duties :
of Time (estimated)
Create requests in appropriate databases to support customer orders such as new customer account set up, customer pricing, required quality or export documentation or certificates.
Identify and coordinate resolution of any issues that may negatively affect customer satisfaction. Input customer orders received via all contact methods. Review orders received for accuracy and completeness, confirm and / or correct customer orders prior to entering in ERP system.
Process requests for credit, rebill and returns as needed.
Work with Supply Chain to support on-time delivery and other company KPI’s. Meet or exceed established order accuracy and turn-around standards.
Handle all customer contacts in a professional and courteous manner.
Comply with all Company, Departmental, and applicable Quality System work instructions, procedures and policies.
Manage short supply situations, backorders and manual allocations as required.
Input and manage orders for exception products requiring special handling. Compose accurate, prompt and appropriate replies to all customer contacts.
Enter all contact information into appropriate database(s) in compliance with Company and Regulatory policies.
Ensure that all potentially serious incidents are raised to the appropriate levels of Management.
Support promotional sales campaigns and product launches.
Resolve service complaints to the satisfaction of the customer within established company guidelines.
Handle all complaints according to FDA / ISO / cMDR and other regulations governing medical devices and HIPAA regulations.
Participate in other projects as required.
Participate in and contribute to Team Meetings.
Provide support to other team members as needed.
Identify continuous improvement opportunities and provide feedback for process improvement and knowledge database updates.
Maintain an up to date, comprehensive knowledge of company services and products through participation in training, coaching and feedback sessions.
Pursues personal development of skills and knowledge necessary for the effective performance of the role and future opportunities.
May perform other duties as required
Scope of Responsibility :
Strategic Orientation :
The degree to which the position has responsibility for influencing and / or developing strategies for achieving company goals and examples. Specific scope of responsibilities is to be based on the specific role.
Continuous interaction with Supervisor and Team Members.
Participation and support department continuous improvement initiatives.
Sphere of Influence :
The degree to which a position influences and guides business activities, decisions and processes within a function or unit, as well as across organization boundaries and examples. Specific scope of responsibilities is to be based on the specific role
Applies specialized knowledge / skills to perform routine and non-routine work.
Follows established procedures, practices, and policies for Customer Care.
Influence extends to customers, peers, team members, and key stakeholders.
Impact on Business Results :
Degree of Accountability : The degree to which the position entails making key decisions that affect business performance.
Has moderate discretion and decision making.
Accountable for the execution of specific tasks with moderate discretion and with oversight from a Supervisor.
Responsibility to execute requests timely and with quality and accuracy.
Financial Impact :
The degree to which the position has an impact on those things that drive revenue generation and profitability.
Ensures that orders are entered timely and accurately so that invoicing can occur.
Ability to use the most cost-effective solutions to drive down costs for operating expenses.
Erroneous decisions will have a long-term effect on the company’s success.
Knowledge
2 years business related experience in a customer contact center
Experience managing supplies and equipment.
KSA Requirements (Knowledge, Skills, and Abilities)
Proficiency in Microsoft Office.
Experience with contact center software / phone systems.
Preferred : 1 year(s) experience working in an ERP (SAP and or JDE).
Preferred : Experience in a medical device or health care company.
Skills
Customer Focus, Customer Service, Data Entry Skills, Listening, Phone Skills, Verbal Communication, Written Communication, Critical Thinking Skills, Relationship Building, People Skills, Interpersonal Savvy (Team Orientation), Problem Solving.
Skilled in the use of computers.
Ability to successfully multi-task and manage several diverse responsibilities in a timely and accurate manner.
Excellent organizational skills; attention to detail
Positive Service Attitude.
Education / Degree :
High School Diploma or GED
Associate’s / Bachelor’s Degree Preferred
Certifications (if applicable)
N / A
Experience (indicate the number of years)
2 years business related experience in a customer contact center
OTHER :
Must be able to work shifts ranging from 7 : 00am – 700pm EST / EDT
Must be able to be flexible in work schedule, including willingness to work overtime as needed and / or an occasional Saturday if business needs dictate.
Language Skills :
English – proven oral and written communication
Mathematical Skills
Ability to solve basic math equations.
Reasoning Ability
Ability to draw logical conclusions; proven analytical ability
Ability to formulate decisions to new and rapidly developing challenges.
Problem solving / application of judgement in dealing with customers.
Ability to learn quickly.
Physical Requirements :
This individual will work in an office environment with moderate noise. While performing the duties of this job, the employee is regularly required to stand, walk, sit and use hands to manipulate, handle or feel objects, tools, controls and office equipment. The employee frequently is required to talk and hear. The employee is occasionally required to reach with hands and arms and stoop, kneel or crouch and stand for extended periods of time. This individual will work in an office environment with moderate noise. Infrequent lifting of over 25 lbs. will be required.
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