What are the responsibilities and job description for the Manufacturing Administrative Assistant position at MILLRITE MACHINE INC.?
We are seeking a highly organized and detail-oriented Manufacturing Administrative Assistant to support office operations in our manufacturing facility. This role is essential for ensuring smooth workflows by handling administrative tasks, customer service, order processing, purchasing support, and coordination across departments.
If you thrive in a fast-paced environment and enjoy problem-solving, we encourage you to apply!
Key Responsibilities:
Customer & Order Management
- Receive and process customer purchase orders via fax or email.
- Prepare and maintain records for customer purchase orders, including blueprints, shop travelers, and QC folders.
- Act as a customer liaison, addressing inquiries related to delivery, pricing, quality, quantity, and service.
- Coordinate shipping dates with plant management to ensure timely deliveries.
- Handle customer complaints and feedback, gathering all relevant information for resolution.
Administrative & Job Records Management
- Perform general clerical duties such as photocopying, scanning, and filing.
- Assist with data entry and maintain accurate job records, including AP invoices and other documentation.
- Reach out to subcontractors to check on job status and update internal systems.
- Answer phone calls, provide excellent customer service, and direct inquiries appropriately.
- Greet and sign in site visitors, directing them to the appropriate person or department.
- Assist with scheduling deliveries and pickups to ensure smooth operations.
Purchasing & Compliance Support
- Assist management and production engineers in generating purchase orders, placing orders, and processing goods receipts.
- Ensure compliance with federal, state, and local environmental, health, and safety regulations.
- Ensure adherence to all company policies while maintaining a professional and organized work environment.
- Perform additional duties as assigned to support overall operations.
Qualifications & Skills:
✔ Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)
✔ Strong clerical and data entry skills with a high level of accuracy
✔ Excellent communication and customer service skills
✔ Friendly and professional demeanor in customer interactions
✔ Ability to multitask and prioritize in a fast-paced environment
✔ Previous office, administrative, or clerical experience preferred
✔ Experience with purchasing is a plus
We believe in fostering a positive, efficient, and team-oriented workplace. In addition to competitive pay, we offer a comprehensive benefits package, including:
Benefits:
✅ 401(k) & 401(k) matching
✅ Health, dental, and life insurance
✅ Paid time off
✅ Flexible schedule
Job Details:
Pay: Starting at $19.00 per hour
Job Type: Full-time (40 hours per week)
Schedule: Monday–Friday, 8-hour shifts
Work Location: In-person
Join Our Team!
If you are a motivated individual who enjoys organization and problem-solving, we’d love to hear from you! Apply today and contribute to the success of our manufacturing operations.
Job Type: Full-time
Pay: $19.00 - $21.00 per hour
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Flexible schedule
- Health insurance
- Life insurance
- Paid time off
Schedule:
- 8 hour shift
- Monday to Friday
Work Location: In person
Salary : $19 - $21
