Office Administrator

Job Description:
The Office Administrator will play a vital role in ensuring the smooth operation of our office. This position requires a professional who is efficient, reliable, and has a keen eye for detail. The successful candidate will be responsible for managing daily office operations, providing administrative support to our team, and maintaining a productive work environment.

Key Responsibilities:

• Oversee and manage day-to-day office operations, ensuring a well-organized and efficient workspace.
• Perform general administrative tasks including answering phones, handling mail, and managing correspondence.
• Assist in the preparation of project documentation, reports, and presentations.
• Coordinate meetings, appointments, and travel arrangements.
• Maintain office supplies inventory and place orders as needed.
• Support the team in managing project documentation and records using Procore (training provided if needed).
• Manage scheduling and calendar management for executives.
• Assist in financial tasks such as invoicing, expense tracking, and basic bookkeeping.
• Handle client inquiries and provide exceptional customer service.

Qualifications:

• Previous experience in an office administration role, preferably within the construction or contracting industry.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Experience with Procore software is a strong plus.
• Strong organizational and multitasking skills.
• Excellent communication and interpersonal skills.
• Ability to work independently and as part of a team.
• High level of accuracy and attention to detail.
• Basic knowledge of bookkeeping and financial tasks is a plus.