What are the responsibilities and job description for the Executive Assistant to the Provost position at Millsaps College?
Job Summary
The Executive Assistant to the Provost at Millsaps College is responsible for providing high-level administrative support to the Provost, ensuring efficient and effective management of administrative tasks, and contributing to the overall success of academic and administrative functions within the institution. This role requires exceptional organizational skills, attention to detail, and the ability to handle confidential information with discretion.
This position works on-site in Jackson, MS. This is a 37.5-hour-per-week position with regular office hours from 8:00 am – 4:30 pm with a one-hour unpaid lunch break. .
Job Duties
- Coordinate and manage the Provost’s schedule, including appointments, meetings, and travel arrangements.
- Prioritize and schedule meetings, ensuring alignment with strategic priorities and deadlines.
- Act as a liaison between the Provost and various internal and external stakeholders, including faculty, staff, students, and external partners.
- Draft, edit, and proofread correspondence, reports, and other documents.
- Plan, coordinate, and execute meetings, conferences, and events hosted or attended by the Provost.
- Prepare meeting materials, agendas, and minutes as needed.
- Conduct research on various academic and administrative topics as directed by the Provost.
- Compile data and prepare reports to support decision-making processes.
- Manage office operations, including maintaining records, filing systems, and office supplies.
- Provide secondary support to the President’s Office, ensuring seamless operations in the absence of primary personnel
- Handle sensitive and confidential information with discretion and professionalism.
- Collaborate with other administrative offices, academic departments, and support staff to ensure seamless communication and coordination.
- Other duties as assigned.
Qualifications
- Bachelor’s degree or an equivalent mix of experience and education.
- 2-3 years of proven experience as an executive assistant or in a similar administrative role.
- Excellent organizational and time-management skills.
- Strong written and verbal communication skills.
- Proficiency in Microsoft Office Suite and other relevant software.
- Ability to handle multiple tasks and prioritize effectively.
- Discretion and ability to maintain confidentiality.
- Experience in a higher education setting preferred.
- Knowledge of academic policies and procedures.
- Familiarity with the structure and functions of a liberal arts college.
Physical Requirements
- Prolonged periods sitting at a desk and working on a computer.
- Manual dexterity needed for keyboarding and other repetitive tasks.
- Must be able to lift and move up to 15 pounds without assistance.
Application Procedure
Interested candidates should email a copy of their resume and a letter of interest to careers@millsaps.edu. No phone calls please.
About Millsaps
Millsaps College is a selective institution of higher education located on 100 beautiful acres in the heart of Jackson, the capital of Mississippi — a progressive southern metropolitan city of nearly half a million. Millsaps is dedicated to academic excellence, open inquiry and free expression, the exploration of faith to inform vocation and the innovative shaping of the social, economic and cultural progress of the region. The college was founded in 1890 by members of the Methodist Church and is consistently ranked as one of the best values in higher education.
Millsaps has an enrollment of approximately 750 students and employs 80 full-time faculty members. The faculty/student ratio at Millsaps is 1:9, and the average class size is 14. Millsaps has graduated 25 Fulbright Award recipients, seven Rhodes Scholars, six Goldwater Scholars and two Truman Scholars. Millsaps is a member of the NCAA Division III and Southern Athletic Association and competes in 18 intercollegiate sports.
EEO Statement
Millsaps College values diversity within our students, faculty and staff, and strives to recruit, develop, and retain the most talented people. Millsaps College does not discriminate in employment on the bases of race, color, creed, religion, sex, sexual orientation, transgender status, gender identity, age, national origin, disability, veteran status or any other legally protected status in accordance with applicable federal, state and/or local laws.
All offers of employment will be contingent on successful completion of a background check and verification of employment. Salary will be commensurate with experience. Millsaps College provides a competitive benefits package.
It is the policy of Millsaps College to provide reasonable accommodations for qualified individuals with disabilities for employment. If you require any accommodations to participate in any part of the hiring process, please contact humanresources@millsaps.edu.
Additional Information
In compliance with the amendments to the federal Clery Act concerning annual security reports, all potential job applicants are free to view Millsaps College’s annual Campus Crime Statistics here.
The only national liberal arts college in Mississippi, Millsaps College has consistently been ranked a “Best Buy” among national liberal arts colleges by U.S. News and World Report‘s America’s Best Colleges and is cited as one of Loren Pope’s 40 Colleges That Change Lives. It was the first institution in Mississippi with a Phi Beta Kappa chapter, and is the only institution in Mississippi ever to be listed in The Fiske Guide to Colleges.
Millsaps is a member of the ACS and NITLE, and has an AACSB accredited business school. In accordance with Federal law, we are making available our Campus Security Report to all prospective employees. Millsaps is located in Jackson, the capital of the state. The Jackson area has a population of around 400,000 and offers low cost-of-living, excellent schools, pleasant climate, and many recreational opportunities.
