Executive Assistant - COO

Job Title: Executive Assistant - COO

Location: Deerfield

Company: Milner, Inc.

Position: Executive Assistant to the Chief Operating Officer (COO)

Overview: The Executive Assistant to the Chief Operating Officer (COO) provides high-level administrative support, serving as a key partner in managing day-to-day operations. This role requires strong organizational skills, keen attention to detail, and the ability to handle multiple priorities in a dynamic environment.

The position offers a hybrid work setup, allowing both remote and in-office work, with occasional travel as needed.

Key Responsibilities

• Calendar Management: Coordinate and maintain an accurate, up-to-date calendar for the COO; schedule meetings, appointments, and conference calls.
• Travel Arrangements: Plan and organize domestic and international travel logistics, including flights, accommodations, and itineraries.
• Communication & Correspondence: Draft, proofread, and edit emails, letters, and other documents; serve as the first point of contact for internal and external communications on behalf of the COO.
• Meeting Coordination: Prepare agendas and presentation materials; record meeting notes and track deliverables.
• Project & Task Management: Oversee deadlines, coordinate tasks with cross- functional teams, and provide timely status updates to ensure project completion.
• Office & Virtual Support: Collaborate with office staff to maintain supplies, coordinate IT support, and ensure the COO’s remote work environment is fully functional.
• Confidentiality & Discretion: Handle sensitive information with integrity and maintain the highest level of confdentiality.
  
  

Qualifications & Skills

• Experience: Minimum of 3–5 years of experience as an Executive Assistant, Administrative Assistant, or similar role supporting senior executives.
• Education: A bachelor’s degree in business administration or a related field is preferred; equivalent work experience will be considered.
• Technical Proficiency: Strong knowledge of Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools (e.g., Zoom, Teams).
• Organizational Skills: Ability to efficiently manage multiple projects and priorities, with excellent attention to detail.
• Communication: Outstanding verbal and written communication skills; comfortable interacting professionally at all levels.
• Flexibility: Willingness to work in a hybrid environment and adapt to changing schedules; may require occasional travel.
• Problem-Solving: Strong critical thinking, initiative, and resourcefulness.
• Interpersonal Aptitude: Professional demeanor and presence; able to collaborate with diverse teams and handle high-pressure situations.
  
  

This role is integral to ensuring the COO's effectiveness and the smooth operation of the organization. The ideal candidate will be proactive, adaptable, and committed to excellence in supporting executive leadership.