Signature Event Planner Job at Milwaukee Art Museum Inc in Milwaukee

Job : Full Time, Non-Exempt, Salaried, Non-Union

Supervisor : Director of Event Planning

General Purpose :

The Signature Event Planner supports the goals of the museum and the Event Planning department by producing events from conception through completion for the museums major signature events, including exhibition opening receptions, large-scale gateway social events and other fundraising and stewardship events. They will act as the liaison between other museum departments and all those needed to plan and execute the event and ensure the delivery of excellent customer service and timely follow-up. This role is supervised by the Manager, Event Planning

Duties & Responsibilities :

• Provide oversight and overall management of the major signature events organized by the Museum, Art in Bloom, Lakefront Festival of Art, and other events as assigned.
• Partner with the Museum's Development Office to co-produce the Museum's annual Gala, with a focus on event design, production, logistics and contracted services.
• Works with all museum departments, along with approved vendors, various Museum staff, and service team members to produce events in support of the institution's goals.
• Prepare and monitor event budgets to ensure revenue and expense goals are met. Oversees that processes are executed in a timely manner with accuracy.
• Utilize event management software to create and complete accurate event orders and floorplans.
• In collaboration with the Development team, work closely with volunteer event co-chairs and other committee chairs to ensure event goals are met.
• Update and distribute event orders and update museum calendars in a timely fashion to ensure cross departmental museum teams have accurate information in order to support events.
• Manages all aspects of event execution including leading pre-shift meetings of event staff to ensure event expectations are met.
• In conjunction with the Development and Marketing & Communications team, provide input of event marketing, including event invitations, mailings, brochures, signage and other promotional materials.
• Work closely with the Museum's Food and Beverage and Facility teams to produce successful, efficient and fiscally responsible events.
• Ability to work irregular hours and extended shifts including nights, early mornings, weekends, and holidays
• Ensuring compliance with Museum policies and procedures.

Requirements

Education / Experience

Skills & Abilities

Physical Requirements

Disclaimer

The above statements are intended to describe the general nature and level of work being performed by people assigned to this job. They are not intended to be an exhaustive list of all qualifications, responsibilities, duties and skills.

Benefits Summary The Milwaukee Art Museum offers a competitive compensation package including Health and Dental benefits, Vision Plan, Flex / Dependent Spending Account, Health Spending Account, Group Term Life and Voluntary Life Insurance, Short Term Disability, Pension Plan, Retirement Plan, Vacation, Personal Days and Holidays, Parking Discount, Museum Membership and Museum Discounts.

Milwaukee Art Museum is an EOE / M / W / Vets / Disability Employer.

DEAI Statement :

The Milwaukee Art Museum is an equal opportunity employer. The Museum recruits, employs, trains, compensates, and promotes regardless of race, religion, color, national origin, disability, age, veteran status, gender, gender identity or expression, sexual orientation, and other protected status as required by applicable law.

We are committed to recruiting, developing, compensating, and retaining professional staff that reflect our community. We aspire to be a diverse workplace where talented people want to come, stay, and do their best work.

We stand committed to the work ahead, informed by our community, which we will support with our best thinking, our deepest empathy, and the courage to embody the convictions shared in our Strategic Direction.