What are the responsibilities and job description for the Senior Accountant position at Milwaukee Health Services?
POSITION SUMMARY: The Senior Accountant will be part of the finance team and will direct the processing of Accounts Receivables, Accounts Payables, Payroll, Bank Reconciliations, Grant Accounting, Financial Reporting, and Month-End and Year-End Close.
POSITION-SPECIFIC COMPETENCIES/ESSENTIAL FUNCTIONS/DUTIES & RESPONSIBILITIES:
Accounts Receivables
- Oversight of daily financial transactions including verifying, classifying, computing, posting and recording accounts receivables including daily patient payments, grants and other receivables including reconciliation of the accounts receivable ledger.
- Preparation of Medicaid interim wrap report and submission to the CFO monthly, including journal entries in the general ledge and account reconciliation of the Medicaid Wrap receivable account.
- Oversight of the A/P Specialist in ensuring that all invoices submitted for payment are recorded accurately for the period of time, and coded to the proper grant, department, purpose, and the division/function.
- Oversight of payroll to ensure that employees are budgeted for and recorded properly in the general ledger account. Specifically, for budgeting and grant reporting.
- Oversight of the Balance Sheet account reconciliation process.
- Prepare reconciliation of balance sheet accounts, as assigned.
- Assist in preparing financial statements and conducting efficient account auditing procedures by reviewing general ledger accounts and related journal entries.
- Participate in month-end closing, and additional assignments for monthly financial reporting.
- Track and record all grant activity including revenues, expenses, accounts receivables and deferred revenue on grant reports.
- Create financial statements in the accounting software for each grant including reconciliation of the revenue and expenses.
- Prepare grant budgets for discussion and presentation to the organization’s management.
- Timely submit draw downs and financial reporting to the oversight authority.
- Effectively work with management and communicate on all aspects of the grant financials.
- Assist with data input of all accounting entries for the fiscal period.
- Prepare accurate, timely financial statements in accordance with our established schedule and with input from the rest of the accounting department, including comparative budget to actual.
- Analyze financial statements for discrepancies and other issues that should be brought to the CFO’s attention.
- Prepare forecasts and projections of cash flow and other performance indicators.
- Prepare monthly analysis reports measuring payer reimbursement rates, per provider contribution margins, prepare and analyze departmental contribution margin and overhead allocation reports.
- Assist in the preparatory work for each financial audit.
- Assist with preparation and submission of tax statements.
- Support of the preparation of the Medicaid/Medicare cost reports.
- Assist with preparation of annual organizational and departmental budgets.
- Assist in development and implementation of corporate policies and departmental procedures related to finance and accounting functions.
- Audit inventory of medical, office, and pharmacy supplies based on finance procedures including review and reconciliation of those accounts. Oversee development of spreadsheets and reporting to track inventory levels and communicate with the CFO and Controller or designee regarding any issues (overstocks, obsolete items, etc.).
- Spot errors and suggest ways of improving procedures.
- Plan, assign and review other staff’s work.
- Ensure compliance with GAAP standards.
POSITION REQUIREMENTS
- Education: Associate Degree in Accounting or Finance or Course work working towards an Associate Degree in Accounting or Finance in addition to equivalent work experience.
- Experience: Preferred at least 3 years of accounting experience of accounts receivable, accounts payables, payroll, and account reconciliations.
- Expertise: Must have advanced proficiency in Microsoft Excel, and other Microsoft Programs.
- Proficient and working knowledge of accounting software packages and payroll reporting. Provide analytical and problem-solving skills.
- Language: Comprehend and use basic language either written or spoken to communicate information and ideals.
- Hours of Work: May vary based on Organizational need.
- Travel: May vary based on Organizational need.
A review of this position description may have excluded some of the marginal functions of the position that are incidental to the performance of fundamental job duties. This position description in no way states or implies that these are the only duties to be performed by the employee in this position. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by their supervisors. I acknowledge that my employment relationship with the Clinic, unless otherwise provided in writing, shall be defined as “employment at will”, where either party may dissolve the relationship at any time.
Milwaukee Health Services, Inc. is an equal opportunity employer.
Milwaukee Health Services, Inc. does not discriminate on the basis of race, color, religion, national origin, sex, age, disability, or veteran status.
