What are the responsibilities and job description for the Mind Body Social is hiring: Marketing Activations Coordinator in Miami position at Mind Body Social?
Role Overview
The Marketing Activations Coordinator will focus on executing the logistics and coordination of events and activations. This hands-on role requires flexibility for early mornings, late nights, and some physically demanding tasks like lifting heavy materials. The ideal candidate is bilingual (English / Spanish), thrives in high-energy environments, and excels at on-the-ground logistics.
Key Responsibilities
1. Event & Activation Logistics Management
Execute and oversee setup, execution, and breakdown of events, ensuring timely delivery of materials and smooth operations.
Coordinate the transport, installation, and storage of assets with vendors and production teams.
2. Client-Facing On-Site Support
Act as the main contact for clients during events, addressing their needs and ensuring a seamless experience.
Provide regular updates on progress, ensuring client expectations are met at every stage.
3. Production Team Coordination
Lead and manage production teams, ensuring timely and efficient setup and breakdown of event materials.
Ensure clear communication and delegate tasks to maintain smooth event execution.
4. Physical Setup & Breakdown
Assist with the physical setup and breakdown of event assets, including lifting and moving heavy materials.
Ensure all equipment and promotional items are properly handled and stored post-event.
5. Vendor & Venue Management
Manage vendor relationships, ensuring schedules, budgets, and quality standards are met.
Handle venue logistics, including identifying permit needs, coordinating access, and working with venue staff.
6. Timing & Scheduling
Maintain tight control over event schedules, ensuring timely execution of all event phases.
Coordinate early morning or late-night hours as necessary to meet activation needs.
7. Post-Event Wrap-Up & Reporting
Supervise event breakdown, ensuring all assets are packed up and returned properly.
Report on event feedback and performance to improve future activations.
Skills & Qualifications
Bilingual (English / Spanish) required.
1-3 years of experience in event coordination or logistics.
Ability to lift heavy items and coordinate physical setups.
Ability to travel by car, train, and plane.
Strong time management skills and the ability to work flexible hours, including evenings and weekends.
Team collaboration
Interest in wellness or fitness industries and alignment with Mind Body Social’s mission.
Customer service skills
Effective communication (written and verbal)
Experience with large-scale event setups is a plus.
Familiarity with event management tools and software.
What We Offer
Competitive salary based on experience.
40-hours / week.
Hybrid : remote and in-person.
A dynamic, fast-paced work environment with opportunities for growth.
Opportunities for growth within the company as we continue to expand our reach and activations.
10 paid holidays, sick days, and 10 vacation days (first 5 available after 6 months of employment).
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