What are the responsibilities and job description for the Human Resources - HR Assistant III position at Mindlance?
Job Description : SUMMARY : Support Fleet Planning teams for the proper onboarding of Mariners, Cadets, UAs and PICOs.
Ensure all mariners have the appropriate qualifications for the positions filled and process all onboarding
paperwork.
GENERAL RESPONSIBILITIES : Provide administrative support to the Fleet Planners, working with minimal
supervision. Assure that the vessel is crewed with qualified, physically fit, and able mariners for all needed
positions. This entails verification that all crew documents and credentials, training, medical and drug free
requirements are valid and current. Process all onboarding paperwork and documents.. Prepare and maintain
integrity of all personnel records in coordination with other company departments. Identify discrepancies and
expirations of personnel qualification. Provide high quality customer service and direct communication
regarding assignments for mariners. Interacts with union hiring halls to dispatch mariners as required. Assist
with standardization and streamlining of departmental processes and training. Provide reports on Client,
work utilization and assignments as required. Other admin duties as assigned.
EDUCATION : High School diploma or equivalent with 1 to 3 years experience in admin or Associate / Bachelor's
degree.
EXPERIENCE : 1-3 years experience in marine crewing operations preferred.
TECHNICAL PROFICIENCY : Proficient in Microsoft Office products, including Excel, Outlook and Word in addition
to programs such as Filenet, NS5, Smartsheets, Anderson-Kelly web portal, SIU, AMO and USCG web portals.
COMPENTENCIES : Ability to demonstrate excellent communication skills. Ability to apply skill sets and
demonstrate proven experience developing, improving and streamlining processes to meet established goals
and objectives. Ability to effectively manage projects that may vary in nature and scope.
OTHER : Must be available / on-call after hours for emergency crew requests. May require travel to multiple
locations.
EEO :
Mindlance is an Equal Opportunity Employer and does not discriminate in employment on the basis of - Minority / Gender / Disability / Religion / LGBTQI / Age / Veterans."
