Legal Coordinator

The Opportunity

We are currently seeking a Legal Coordinator for our client, a prestigious law firm headquartered in Chicago. This dynamic role involves a range of administrative and transactional management tasks. The ideal candidate will excel in communication and technical skills, thrive in a collaborative team environment, and demonstrate strong initiative and drive.

Key Responsibilities:

• Prepare and edit correspondence and other legal documents from written and oral drafts and forms, draft standard correspondence and email communications
• Read, scan, and manage incoming mail and emails
• Proofread all documents and correspondence for accuracy
• Open new matters: maintain electronic files, materials, and databases related to group and client matters
• Establish and maintain calendar and deadline reminder systems; utilize Outlook calendar system for reserving conference rooms and scheduling
• Draft requests and responses using forms and templates
• Schedule and coordinate meetings with clients, vendors, and outside attorneys
• Process invoices, credit card reconciliations, and reimbursements
• Prepare and edit PowerPoint presentations and other materials
• Compile and edit documents in Adobe Acrobat
• Perform general office duties such as copying, scanning, and faxing
• Perform special projects and other duties as assigned

Essential Qualifications:

• 5 years of experience in a similar role
• Superior oral and written communication skills and strong proofreading skills
• Advanced working knowledge of Outlook and Word, including styles, formatting, and redlining
• Must be detail-oriented, organized, and able to multi-task, meet deadlines, and work in a fast-paced environment
• Flexibility to adapt to changing priorities and handle unexpected challenges
• Proficiency in Excel, PowerPoint, and Visio is a plus
• Ability to think independently and take ownership of projects as assigned
• Experience with iManage and HotDocs strongly preferred